Accounts Payable Associate

About Espey

Come join us at Espey, where we're shaping the future. As industry leaders in manufacturing high-quality power conversion solutions, we specialize in serving mission-critical military and rugged industrial sectors for use in the most harsh & severe environments.

With over 90 years of experience, Espey is synonymous with innovation and reliability, providing essential power supplies and transformers that ensure the safety of our military personnel. As a publicly traded company on the NYSE (ESP), we're committed to excellence across all facets of our operation—from design and development to testing and manufacturing.

Located in Saratoga Springs, NY, just 30 minutes from the state capital and within easy reach of major metropolitan centers like New York City, Boston, and Montreal, Espey offers a unique opportunity to be part of something extraordinary.

If you're ready to shape the future and embark on a fulfilling career adventure, join us at Espey. Let's build together!

About the Job

Embark on a new career journey as an Accounts Payable Associate, where you’ll be an integral support to our Finance Team. We are seeking a reliable and detail-focused professional to manage vendor invoices, payments, and ensure accuracy in financial transactions.

The ideal candidate has strong organizational and communication skills, a solid understanding of accounts payable processes, and thrives in a team-based environment.

You will also assist in all areas of accounting including, but not limited to:

• A/P vendor payments
• Debit memos for vendor returns
• Sales order entry for repair orders
• Internal control practices related to A/P

Key Responsibilities

• Review and verify invoices and check requests
 • Sort, code, and match invoices to purchase orders or payment requests
 • Enter and upload invoices into the accounting system (Epicor)
 • Process debit memos for vendor repairs and enter related sales orders
 • Track expenses and process expense reports
 • Track, analyze, and report departmental expenses
 • Prepare and execute check runs, wire transfers, and ACH payments
 • Reconcile A/P transactions and resolve discrepancies
 • Monitor and analyze vendor accounts and respond to inquiries
 • Assist in quarter-end closing activities
 • Ensure compliance with internal controls and policies
 • Support audits and provide necessary documentation
 • Responsible for quarterly sales and use tax filings and exemption forms
 • Support other projects as needed

Required Qualifications

• Associates Degree or equivalent
 • Minimum 1 year of experience in accounting or a related field

Essential Job Functions

• Prolonged periods of sitting at a desk and working on a computer
 • Frequent use of hands and fingers for typing, calculating, and document handling
 • Occasional lifting (15–20 lbs) of files or supplies
 • Visual ability to read information from screens and documents
 • Regular communication via phone, email, and in-person
 • Occasional standing, bending, or reaching to access office materials

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
 • 2 years of experience in accounting or financial role
 • Proficiency with accounting software (QuickBooks, Epicor, or other ERP systems)
 • Strong Microsoft Excel skills (e.g., formulas, pivot tables, VLOOKUP)
 • Familiarity with GAAP principles
 • Experience with A/P, A/R, and general ledger
 • High attention to detail and organizational skills
 • Ability to handle confidential information with integrity
 • Accurate and fast data entry
 • Effective written and verbal communication skills
 • Team player with ability to work independently
 • Experience in financial roles in manufacturing or industrial settings

Perks at Espey

• Four Day Work Week
• Flexible Onsite Schedule
• 401(k) and Employee Stock Ownership Plan (ESOP)
• Medical, Dental, Vision & Life Insurance
• Employee Assistance Program
• Flexible Spending & Health Savings Accounts
• Tuition Reimbursement
• Pay Range: Estimated annualized pay $55,000–$65,000
• Overtime eligible position

Additional Information

Job Type: Full-time
Work Location: In-person (Saratoga Springs, NY 12866)

Benefits

• 401(k) & employer match
 • Dental, Vision, Health, and Life insurance
 • Employee Assistance Program
 • Flexible Spending and Health Savings Accounts
 • Paid time off
 • Retirement plan
 • Tuition reimbursement

Schedule:
 • Monday through Thursday 10-hour shift

Espey is an Equal Opportunity Employer.
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.