Administrator

South Island School is looking to recruit an Administrator to provide support to Teachers, Heads of Phase and Vice Principals for all administrative duties. As a part of the office Admin Team to support colleagues as required.

Responsibilities

General duties including but not limited to:

- Support Vice Principals and Teachers for all admin works to ensure smooth running of the VP Office

- Support Vice Principals and Teachers in planning and organising school events and activities

- Support Head of Phase and Head of House/Year for all admin work to ensure smooth running of the respective phases

- Support Facilities and Office Manager in organising whole school activities such as start of school year documents collection and work as a part of school Admin Team

- Book conference, air ticket and accommodation, source and obtain quotations of teaching resources and equipment in line with school Procurement and the ESF policies

- Co-lead on the management of the whole-school calendar

- Maintain and audit student attainment databases, ensuring high-level data integrity for tracking and reporting purposes

- Prepare correspondence, reports, presentations, agendas and etc

- Synthesise student performance data into visual reports and dashboards to support academic reviews

- Cover reception duty as and when required

- Perform any other duties as and when assigned by Line Managers

- Perform any other duties as assigned in line with policy and practice for rotation of duties among office Admin Team members

Requirements

- Degree/Higher Diploma in Administration or Business Studies

- At least 2 years administrative and secretarial experience

- Fluency in both written and verbal English is essential; Bilingual in Chinese and English is advantageous

- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)

- Advanced Excel/Google Sheets proficiency, specifically in data manipulation, VLOOKUPs, pivot tables, and conditional formatting for tracking student progress

- Strong collaboration, organisation skills in working effectively with internal and external parties

- Confidence in interpreting and communicating data trends to teachers and school leadership

- High initiative, a positive and engaging personality

- Capable of taking up assignments independently with minimum supervision

Applicants must possess a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

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SupportStaffFinAcAd

For enquiries, please contact Elite Chung @ or Email: zmogg@sis.edu.hk

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk

About the Team

South Island School is a dynamic, innovative and forward-looking school located in a green setting on the south side of Hong Kong Island. It caters for 1,440 students from around 40 different nations. The school prides itself on a strong values-based philosophy, an international outlook, a personalised curriculum and very high academic standards. There is a focus on the development of students' personal qualities, fostering a skill set which is creative and contemporary and which develops community responsibility under the banner 'Making a Difference'. The school is inclusive and makes excellent provision for students with a range of individual needs.
The school is authorised by the IBO to offer the MYP (Years 1-3), the IBDP, and the IBCP.
https://sis.esf.edu.hk