What are the responsibilities and job description for the Payroll Specialist position at ERP Integrated Solutions, LLC?
About Us
ShipERP, a leading multi-carrier shipping software provider, is dedicated to fostering digital supply chain transformation for companies, from privately held businesses to large, global enterprises. ShipERP's flagship product delivers multi-carrier rate shopping, tracking, and proof of delivery for streamlined business processes and a strong return on investment. With extensive supply chain expertise, ShipERP has helped clients streamline their business processes and eliminate inefficiencies. Our best-in-class services team are implementation experts with 15 years of experience in logistics execution and transportation, with an emphasis in parcel shipping technology.
Responsibilities:
The Payroll Specialist is responsible for ensuring accurate, timely, and compliant payroll processing while supporting related functions such as 401(k) administration and general ledger (GL) reconciliation. This role works cross-functionally with HR, Finance, and external vendors to maintain payroll integrity, support employee inquiries, and ensure compliance with applicable laws and internal policies. This is a detail-oriented role suited for someone who enjoys process ownership, accuracy, and continuous improvement.
Payroll Processing
- Process full-cycle payroll on a regular schedule (semi-monthly)
- Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions
- Maintain payroll records, timesheets, and supporting documentation
- Review payroll reports for accuracy and resolve discrepancies prior to submission
- Respond to employee payroll questions in a timely and professional manner
- Ensure compliance with federal, state, and local payroll laws and regulations
401(k) & Benefits Payroll Support
- Administer payroll-related aspects of the company’s 401(k) plan, including:
- Employee contribution setup and changes
- Employer match calculations
- Timely remittance of contributions to plan providers
- Coordinate with benefits providers and third-party administrators
- Support audits, testing, and reporting related to retirement plans
- Assist with payroll-related benefits deductions (health, dental, vision, etc.)
General Ledger & Finance Support
- Prepare and post payroll journal entries to the general ledger
- Reconcile payroll accounts, taxes, benefits, and accruals
- Support month-end and year-end close processes related to payroll
- Assist with payroll tax filings, W-2s, and other required reporting
- Partner with Finance to resolve variances and improve payroll accounting processes
Process Improvement & Compliance
- Document payroll processes and maintain internal controls
- Support internal and external audits as needed
- Identify opportunities to improve payroll accuracy, efficiency, and reporting
- Ensure confidentiality and proper handling of sensitive employee data
- Other duties as assigned.
Required Qualifications
- 3 years of payroll processing experience
- Strong understanding of payroll laws, tax regulations, and compliance
- Experience working with payroll systems (e.g., ADP, Paychex, Paylocity, or similar)
- Experience supporting 401(k) contributions and payroll-related benefits
- Basic understanding of general ledger accounting and payroll journal entries
- High attention to detail and strong organizational skills
- Ability to handle sensitive information with discretion and confidentiality
Preferred Qualifications
- Experience in a multi-state or multi-entity payroll environment
- Prior experience working closely with HR and Finance teams
- Familiarity with month-end close processes
- CPP (Certified Payroll Professional) or FPC certification a plus
- Experience in a remote or global company environment
Key Skills & Competencies
- Payroll accuracy and compliance
- Strong analytical and reconciliation skills
- Time management and prioritization
- Clear written and verbal communication
- Problem-solving and process improvement mindset
- Collaborative, service-oriented approach
ShipERP is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or other protected category.