Accounting Generalist

Who We Are:

Ernst Instruments is a premier distributor and manufacturer of process observation equipment that has been providing solutions for over 50 years. Based in Sparta, NJ, we specialize in high-quality flow and level control products for critical industries including pharmaceutical, food & beverage and oil & gas. Now part of the Clark-Reliance family since 2023, we combine a family-style culture with the resources and stability of a market leader to drive our growth. We invite dedicated professionals to join our collaborative environment where commitment to employee growth and customer satisfaction are at the core of everything we do.

What We’re Looking For:

We are seeking an Accounting Generalist to collaborate with another generalist to manage accounts payable, receivable and general accounting functions. This position requires cross-training with a peer to ensure seamless backup coverage and operational continuity. The role involves shared responsibility for supporting month-end close processes, preparing financial reports, assisting the controller with audits, and contributing to continuous process improvement initiatives.

Duties and Responsibilities:

• Accounts Payable: enter invoices, match shipments/receipts to invoices, resolve vendor discrepancies, set up new vendors, maintain AP aging, prepare ACH/check payments, and process vendor returns.
• Accounts Receivable: create and issue customer invoices, assign freight charges, post customer payments (cash, check, ACH, EFT, wire, credit card), process credit memos, and maintain customer account data (addresses, contacts, mergers).
• Reconciliations & Close: perform monthly credit card reconciliations, reconcile A/R and A/P accounts, and assist controller with monthly close tasks.
• Collections & Credit: professionally manage collections communications (phone, email, mail), monitor A/R emails, evaluate credit applications, analyze customer credit history, resolve payment disputes, invoice adjustments, refunds and suspected fraud on payments.
• General Ledger & Journal Entries: Prepare and post routine journal entries for accruals, adjustments, reclassifications, and corrections
• Reporting & KPIs: maintain and report A/R and A/P aging and KPIs, prepare periodic performance reports with analysis and recommendations.
• Compliance & Tax: support 1099 processing and reporting, assist with filing/paying sales and use tax (monthly/quarterly/semi-annual/annual), and provide documentation and answers for audits and compliance initiatives.
• Process Improvement & Procedures: identify root causes of recurring errors, recommend and document process improvements and create/revise procedures.
• Systems & Collaboration: maintain accurate records in accounting system (QuickBooks Desktop or ERP), collaborate with purchasing, receiving, sales, inventory, and leadership on expense tracking and financial alignment.
• Controls & Coverage: cross-train to ensure backup coverage for the other Accounting Generalist, follow internal controls and participate in access reviews.
• Special Projects & Miscellaneous: assist the CFO/Controller/General Manager with projects, reports and other duties as assigned.

Required Education and Experience

• High School Diploma or GED required.
• 3 years combined AP/AR and general accounting experience in a small to medium organization.
• Hands-on experience with QuickBooks Desktop or comparable ERP
• Proficient in MS Office products, specifically Word, Excel, Teams, PowerPoint.  
• Knowledge of bookkeeping and accounting principles, reconciliations and month-end close procedures.
• Experience processing ACH, wires, credit card transactions, and managing bank deposits.
• Strong written and verbal communication; professional customer and vendor interaction.
• High attention to detail, analytical and problem-solving skills, and ability to work independently and cross-cover duties.
• Ability to handle confidential financial information and meet deadlines.

Preferred Additional Education

• Associates or Bachelor’s degree in accounting or finance.
• Typing speed of 50 WPM or faster.

Physical and Technical Environment

• Must be able to sit, stand, walk, reach with hands and arms, bend and stoop in a normal office and manufacturing environment. 
• Exposure to varying environments, changing deadlines, strict time constraints.
• This position may require occasional overtime depending on business needs. Candidates should be prepared to work additional hours when necessary.

Benefits

• 401K
• Employee Referral Bonus Program
• Tuition Reimbursement
• Career Development Opportunities
• Training Opportunities
• Paid Holidays
• Medical, Dental and Vision Benefit Plans
• Paid Vacation

Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties and skills required of personnel in the job. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.