CPE Coordinator

Who We Are

St. John's Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the 257-bed facility provides people of all faiths with comprehensive preventive, diagnostic treatment and rehabilitative services, regardless of ability to pay.

Come Grow With Us!

Type: Part-Time (60 hours biweekly)

Shift: Days

Hours: 9:00 AM - 5:30 PM

Pay: $55,000 - $655,000 per year

Job Summary

The CPE Coordinator will provide efficient administrative and secretarial functions in the coordination of the services and the maintenance of the department of Pastoral Care & Education. To serve as computer system training assistant for CPE Residents/Interns.

Responsibilities

• Assist the Director in coordinating the administrative aspects of the Clinical Pastoral Education Training (CPE/T) Program
• Manages the on boarding OF CPE/T Residents and Interns to the program in coordination with Human Resources (HR) and Employee Health (EH).
• Participates in Clinical Rounds and contributes perspectives on trainee's performance in handling administrative and policy matters; prepares notes and circulate agendas to all participants.
• Registers applicants to CPE/T program. Manages and maintains confidential CPE trainees' files.
• Serves as the timekeeper in KRONOS for the CPE/T program and Pastoral care.
• Responsible for ordering office supplies, books, videos and all other related materials for the CPE/T.
• Acts as the event planner for all CPE and Pastoral Care related events including managing registration to mandatory educational events for program personnel and SITs.
• Serves as a liaison between the CPEIT program Director and the members of the Pastoral Care Consultation Committee (PCC) and other hospital departments.
• Maintains accurate record keepings of expense and reimbursement for the Pastoral Care & Education Department and help track, annual dues and maintain subscriptions of essential equipment and services.
• Helps the PCC and Program Director manage the activities related to the maintenance of program Accreditation.
• Assists the CPE/T Director in formulating outreach plans and activities for the Faith Based Advisory Committee (FBAC); sends out invitations and meeting agendas.
• Works with Residents and SIT in creating worship services, death, holiday announcements/notices and publish them to SJEH internal website or email group. Coordinate chaplains' referrals from Units.
  
  

Requirements

• Bachelor's degree required
• Excellent administrative skills from 3 years or more experience as an Administrative Assistant or similar administrative role
• Knowledge of Microsoft Office Suite (Excel, Word, Power Point, Publisher, Outlook} (UKG Pro, a payroll time keeping system), electronic calendar, e-mail, etc.), printers, scanners, phones, etc.
• Strong interpersonal and organizational skills and the ability to maintain confidentiality.
• Excellent writing, editing, and communication skills
• The ideal candidate would demonstrate a knowledge of CPE administration and familiarity to the accreditation process