What are the responsibilities and job description for the HR Assistant position at Epic HR, LLC - Ontario, CA?
Job Title: HR Assistant
Location: Food Distribution Warehouse
Pay Rate: $18.00/hour
Schedule: TBD (Must be flexible, including weekends/OT as needed)
Job Summary:
The HR Assistant will support daily HR and operational functions in a fast-paced distribution environment. This role focuses on scheduling, reporting, filing, and administrative support. The ideal candidate is highly organized, detail-oriented, and confident using Excel, PowerPoint, and other computer systems while communicating with multiple departments.
Key Responsibilities:
- Take ownership of the master schedule, ensuring it is accurate, updated, and distributed on time
- Coordinate and support daily and weekly scheduling needs with DC Managers and operations teams
- Track attendance, hours, and support schedule adjustments as needed
- Maintain and manage filing systems (digital and physical), ensuring all documents are accurate, compliant, and audit-ready
- Maintain and update the OTDT report with a high level of accuracy and consistency
- Assist with generating and updating basic reports for HR and operations
- Enter and manage data in internal systems and Excel spreadsheets
- Support onboarding documentation, employee records, and general HR paperwork
- Communicate professionally with employees, supervisors, and management regarding schedules and updates
- Assist multiple departments with administrative tasks as needed
- Ensure confidentiality of employee information at all times
Training & Development:
- Phase 1 (First 30 Days): Focus on learning and supporting the master schedule while working closely with HR and DC Managers
- Phase 2: Transition into full scheduling support and ownership of filing systems
- Phase 3: Assist with reporting and take ownership of OTDT tracking and accuracy
Qualifications:
- Strong communication and interpersonal skills
- Excellent organizational and time management skills
- High attention to detail and accuracy
- Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook)
- Ability to multitask and meet deadlines in a fast-paced environment
- Ability to work independently and as part of a team
- Previous HR, administrative, or office experience preferred
Additional Requirements:
- Must be flexible with schedule (including weekends, overtime, and holidays if needed)
- Comfortable working in a warehouse/distribution environment
- Ability to adapt to changing priorities and business needs
Epic Personnel Partners, LLC is a privately held woman-owned staffing firm. We value our relationships as well as your time and wish to make the most of all our interactions. We spend time listening to your needs to ensure we fully understand what you are looking for, the challenges you face, and the goals you seek to accomplish by working with us. Our goal is to add value to by sourcing, interviewing, and placing the right person in the right position. We accomplish this by utilizing cutting-edge technology, which enables us to reach out to a larger pool of professionals to identify the best fit.
We do not just focus on the academic background and on experience of a candidate, but also on the personality type and the candidate's habits and interests. Our approach allows clients to see and assess the applicants even before they meet the potential candidate.
We have a proven track record of success, providing staffing and recruitment services to clients for more than two decades.
Visit us at epicpp.com to discover more about our organization.
Epic Personnel Partners, LLC is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
We do not just focus on the academic background and on experience of a candidate, but also on the personality type and the candidate's habits and interests. Our approach allows clients to see and assess the applicants even before they meet the potential candidate.
We have a proven track record of success, providing staffing and recruitment services to clients for more than two decades.
Visit us at epicpp.com to discover more about our organization.
Epic Personnel Partners, LLC is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Salary : $18