Billing Administrative Ass

We are seeking a detail-oriented, motivated Billing Administrative Assistant to join our team. This is an entry-level position with full training provided. The Billing Assistant will support the accounting department with a range of administrative duties, working with both internal teams and external systems to ensure accurate, timely reporting.

Key Responsibilities

• Collaborate with the team in a supportive, professional environment
• Request and follow up on all change orders; maintain the internal change order log
• Prepare and send weekly billing for residential clients
• Research and follow up on residential collections
• Follow up with project managers on missing documentation or requirements
• Maintain and process lien waivers
• Accurately enter data into accounting and project management systems
• Review subcontractor pay applications for accuracy before processing
• Verify project information in project management software
• Assist with accounting administrative tasks and document control
• Perform project close-out reconciliations and resolve billing discrepancies
• Review project setup documents and client change orders for completeness
• Manage communications with vendors, clients, and subcontractors as needed
• Respond to staff and client requests in a timely manner

Qualifications

• Bachelor's or Associate's degree, or equivalent work experience
• Prior billing/invoicing experience preferred; exposure to pay applications a plus
• Proficiency in Microsoft Office, especially Excel, required
• Strong verbal and written communication skills
• Ability to multitask and manage multiple projects simultaneously
• Familiarity with certified payroll a plus
• Experience with web-based sales/accounting platforms (especially those that export to Excel) a plus

Salary : $17 - $20