Talent Acquisition Coordinator

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Job Position Summary:

The Talent Acquisition Coordinator is responsible for coordinating candidate sourcing support, resume screening, interview logistics, candidate communication, and Applicant Tracking System (ATS) accuracy — ensuring a smooth, professional, and efficient hiring experience for candidates and internal stakeholders. This role is intentionally designed as a coordination and operations-focused position, that enables Recruiters and the Manager of Talent Acquisition to operate at scale by owning scheduling, candidate communications, and ATS data integrity — allowing senior team members to focus on sourcing strategy, candidate evaluation, and hiring decisions.

Responsibilities and Duties:

• Candidate Sourcing Support - Support candidate sourcing efforts by assisting with job postings, resume sourcing, and pipeline development through job boards, LinkedIn, referrals, and internal channels under Recruiter direction.
• Resume Review & Screening - Conduct initial resume reviews against defined criteria to identify qualified candidates and escalate recommendations to Recruiters for further assessment.
• Interview Coordination - Coordinate and schedule interviews across multiple calendars, ensuring candidates and interviewers receive clear instructions, timely communication, and a smooth interview experience.
• Candidate Experience & Communication - Provide timely, professional, and consistent communication to candidates throughout the recruiting process, ensuring a positive and respectful candidate experience.
• ATS Management & Data Accuracy - Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS), including stage progression, interview scheduling, notes, and communication documentation (Greenhouse preferred).
• Process & Administrative Support - Assist with recruiting process execution, including tracking interview progress, maintaining documentation standards, and supporting workflow adherence across the Talent Acquisition team.
• ATS Management & Data Accuracy - Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS), including stage progression, interview scheduling, notes, and communication documentation (Greenhouse preferred).
• Additional Responsibilities - Perform other tasks and duties as required to support and contribute to the overall success of the organization.

Qualifications:

• Ability to work independently as well as in a team environment.
• Capable of managing multiple tasks and projects simultaneously.
• Comfortability working under pressure or strict deadlines.
• Demonstrated ability to solve problems and formulate recommendations.
• Excellent communication skills, both written and verbal.
• Exceptional attention to detail.
• Proficiency in Microsoft Office Suite.
• Outstanding writing and analytical-thinking skills.
• Passion for learning and personal growth, specifically when it comes to technology.
• Possess organizational and prioritization skills.
• Self-starter with a high degree of integrity and professionalism.

Education and Experience:

• Bachelor's degree or current enrollment in a bachelor's program is required.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize in a dynamic environment.
• Basic understanding of recruitment processes and best practices.
• Familiarity with applicant tracking systems and other HR software is a plus.
• Eagerness to learn and grow in the field of talent acquisition.