Student Records Office Assistant

Position Summary

The Student Records Assistant is responsible for assisting the College’s Student Records Office with general front office functions, including but not limited to processing various records requests, maintaining the accuracy of academic records for current and former students, responding to requests via telephone, email, and in-person. Performs additional office duties, including financial-related office functions.

Salary Schedule Placement: Appropriate placement on Salary Schedule E4 05 ($34,298 -$51,793) based on experience.

Essential Duties and Responsibilities

• Assists with processing functions in the Records office on both campuses.
• Performs inquiry and input of student information in the administrative software (Banner) system as required.
• Maintains front office and front desk requests from students, including processing major changes, withdrawal, change of address/information forms, etc., via in-person, telephone, virtual or email.
• Utilizes the document imaging system Banner Document Management (BDM) to organize and maintain student records.
• Maintains and monitors official transcript requests via the Parchment system.
• Supports the department and students by greeting students, faculty, employees, and visitors, directing them to the appropriate offices or persons, providing phone assistance to students, responding to routine inquiries and messages, and routing calls.
• Assists in the daily operation of the office by contributing to the development of procedures for the accurate and efficient maintenance of student records.
• Processes financial requisitions.
• Prepares travel documents for the staff in the department.
• Maintains the finance dashboard in coordination with the Registrar.
• Assists with processing schedule changes, withdrawals, major changes, etc.
• Serves on college committees as assigned.
• Performs other job-related duties as assigned by the Registrar or appropriate administrator.

Qualifications

• Bachelor’s degree required.
• Experience working with a CRM (Banner, PeopleSoft), Microsoft Word, and Excel.
• At least two years of experience working in a high-volume, fast-paced area, student services, educational support service, or similar experience.

• Must have effective oral and written communication skills
• Must have the ability to multitask, prioritize, and have good time management
• Must have the ability to resolve issues associated with the work
• Must be detail-oriented and possess good organizational skills
• Must be flexible and adaptable
• Must have an orientation for people and the ability to work with the public
• Must be able to work a flexible work schedule to include days, evenings, nights, and weekends, when required.
• Must be able to work under pressure, deadlines and deal with stress
• Experience with Ellucian Banner 9 or other Enterprise Resource Planning software is preferred.

• Must be able to sit for prolonged periods of time.
• Must be able to receive and direct a high volume of telephone calls and inquiries
• Must be able to lift office supplies and equipment associated with the work up to 10 lbs.

Application Procedures/Additional Information

Applicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-6308 . All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.

A complete application packet consists of:

• A cover letter
• An Online application
• A current resume
• A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred.

If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.

Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

ADDITIONAL INFORMATION:

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.