What are the responsibilities and job description for the Office Assistant position at Alabama Construction Supply?
Overview
We are seeking a highly organized and detail‑oriented Accounting & Office Support Specialist to join our team. This role supports daily accounting functions, tax responsibilities, and general office operations. The ideal candidate is proactive, efficient, and comfortable managing multiple tasks in a fast‑paced environment.
Key ResponsibilitiesAccounting
- Set up new customers and vendors, including requesting and distributing COIs and W9s.
- Send daily invoices and monthly statements to customers with past‑due balances.
- Maintain accurate tax rates for new locations and enter them into QuickBooks/Company software.
- Apply for business licenses as needed.
- Process monthly sales tax for all states across multiple companies.
- Assist with maintaining vehicle records, including yearly tags and repair documentation.
- Support inventory cleanup and adjustments with the Purchasing Manager.
- Assist with QuickBooks/Software cleanup to ensure consistent data across all companies.
General Office Duties
- Answer phones as needed.
- Maintain and organize server files.
- Assist staff with basic IT issues.
- Help implement and update standard operating procedures (SOPs).
Qualifications
- Must have prior sales and use tax experience.
- Experience with QuickBooks or similar accounting software preferred.
- Strong organizational skills and attention to detail.
- Excellent communication skills.
- Ability to multitask, prioritize, and work independently.
- Basic IT troubleshooting ability is a plus.
Benefits
- Competitive pay
- Health, dental, and vision insurance
- Paid time off
- Retirement plan options
How to Apply
Submit your résumé to jcarroll@alaconsupply.com or apply directly through this job board.
Pay: From $22.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $22