Accounting - Clerk

The Accounting Clerk handles the accounts payable function and acts as a backup to the expense reporting and the banking function.

Key Responsibilities

• Receive and review purchase orders, check requests and/or other related documentation for completeness and compliance with financial policies, procedures and contractual agreements.
• Match vendor invoices and requests for payments with internal receiving documents, purchase orders and/or other backup, perform calculations to determine appropriate payments and make modifications as necessary.
• Code invoices with appropriate accounting information and obtain approval for payment from authorized personnel. This includes verifying that timesheets have been entered into the Cost Accounting System before paying contractor's invoices.
• Enter and maintain timely and accurate vendor and invoice information into accounting system.
• Prepare, present for signature and distribute computer-generated and manually written checks on a regular basis and as advised by management to satisfy approved liabilities.
• Maintain appropriate files of accounts payable documents including, but not limited to, open invoices, paid invoices, check copies and reports and schedules.
• Follows up on account statements and other discrepancies regarding payment and serve as a liaison between departments and vendors in resolution of administrative problems and inquiries.
• Receive, review and process purchase requisitions within our new purchase requisition software, called ReQlogic.
• Monitors blanket purchase orders and notify departments of balances.
• Prepare month-end work papers for outside services accrual, optional insurance & monthly sales tax.
• Maintain check log for “0” amount checks – and print checks on regular paper.
• Assist with special projects as needed.
• Send out W-9s or related tax forms and maintain log
• Prepare assigned Quarterly schedules.
• Prepare batch check runs, wire transfers, and ACH transactions including backup documentation. Reconcile accounts payable related accounts. Submit journal entry requests to the Financial Analyst for adjustment to the general ledger, if necessary.
• Assist with month-end as needed
• Review open purchase orders quarterly and follow up on those older than 6 months (interco po’s and paid by wt/chk and external vendor po’s)
• Act as back-up for banking functions, and perform various cash, disbursement, and cash accounting activities including reconciliation of deposit-in-transit and outstanding checks.
• Assist preparing for the monthly billing of intercompany cost, investigate and resolve imbalance between entities.
• Provide various reports as required by management
• Prepare Top 10 Vendor Confirmations quarterly.
• Perform all other duties deemed appropriate for an Accounting Generalist as assigned.

Qualifications

• Bachelors or AA degree
• 5 years of accounting experience
• Manufacturing environment experience
• Extensive working knowledge of an Accounts Payable system preferably Solomon.
• Must also have working knowledge of Excel and Word.

Job Type: Full-time

Pay: $55,000.00 - $63,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Liberty, MO: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• Accounting: 5 years (Preferred)
• Accounts payable: 2 years (Preferred)
• manufacturing environment: 1 year (Preferred)
• Solomon: 1 year (Preferred)

Work Location: One location