What are the responsibilities and job description for the Executive Personal Assistant position at EnableSA (Pty) Ltd?
Our client in Newton Park, Port Elizabeth is seeking a highly professional and proactive Executive Personal Assistant to provide comprehensive administrative and personal support to senior management. This role is ideally suited to an organized, detail-oriented individual who thrives in a fast-paced environment and can effectively manage multiple priorities while maintaining the highest levels of confidentiality and professionalism.
Responsibilities:
- Provide full secretarial and administrative support to the Executive team.
- Manage complex calendars, schedules, meetings, and appointments.
- Coordinate travel arrangements, including accommodation and itineraries.
- Prepare, format, and distribute correspondence, reports, presentations, and meeting documentation.
- Take accurate meeting minutes and ensure follow-up actions are tracked and completed.
- Screen and manage incoming calls, emails, and other communications.
- Liaise with internal departments, clients, suppliers, and other stakeholders on behalf of Executives.
- Organize and coordinate meetings, events, conferences, and team functions.
- Maintain filing systems, records, and confidential documentation.
- Assist with project coordination, deadline management, and operational administration.
- Handle ad-hoc personal assistance tasks and special projects as required.
- Ensure the efficient operation of the Executive office through proactive planning and organization.
Requirements
- Matric.
- Relevant qualification in Office Administration, Business Administration, or a related field will be advantageous.
- 3 years' experience supporting senior executives in a Personal Assistant or Executive Assistant role.
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams).
- Excellent verbal and written communication skills.
- Strong organizational, planning, and time-management abilities.
- Professional, well-presented, and highly confidential in handling sensitive information.
- Ability to work independently and manage multiple deadlines simultaneously.
- Strong attention to detail and problem-solving skills.
- Valid driver's license and own reliable transport will be advantageous.