Legal Assistant and Contracts Officer

This job was posted by https://www.kansasworks.com : For more

information, please see: https://www.kansasworks.com/jobs/13546162

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The Legal Assistant and Contracts Officer provides high-level

administrative, operational, and contract management support to the

Office of the General Counsel and the Office of the Executive Vice

President for Operations. The position serves as a central coordination

point for financial processing, contract workflow management, policy

administration, compliance requests, and executive scheduling. This role

requires strong organizational skills, attention to detail, discretion

with confidential information, and the ability to manage multiple

workflows that support legal, financial, and administrative functions of

the University.

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### RESPONSIBILITIES:

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• Administrative and Executive Support
• Provide administrative support to the General Counsel and Executive
  
  

Vice President for Operations, including scheduling meetings and

coordinating calendars.

• Assist other executive suite members with scheduling and
  
  

administrative needs as requested.

• Schedule and coordinate use of the Presidents Conference Room and
  
  

provide meeting support as needed.

• Maintain birthday and recognition lists for the Operations team and
  
  

coordinate with appropriate staff for cards and acknowledgements.

• Coordinate hospitality activities and other administrative support
  
  

for the executive suite.

• Assist with event coordination and planning for University
  
  

initiatives and activities.

• Contract Management and Legal Support
• Serve as the primary coordinator for the Universitys contract
  
  

workflow process, including intake, tracking, routing, and

maintaining records of contracts.

• Conduct preliminary review of contracts to ensure completeness and
  
  

proper documentation prior to legal review.

• Maintain contract files and assist with organization of contract
  
  

records.

• Coordinate with internal departments and external parties regarding
  
  

contract documentation and status updates.

• Manage outside counsel administrative needs, including facilitating
  
  

access to electronic folders, documents, and supporting materials.

• Policy Administration
• Coordinate the workflow process for updates and revisions to the
  
  

University Policy Manual (UPM).

• Track proposed policy updates and assist with routing and approvals.
• Maintain records of policy revisions and associated documentation.
• Financial and Budget Administration
• Process and manage financial transactions through OnBase, including
  
  

invoices, travel documentation, Form Cs, purchase requisitions, and

related financial workflows.

• Maintain and update budget spreadsheets for State General Fund (SGF)
  
  

and Foundation accounts.

• Assist in preparing the Zero-Based Budget (ZBB) for the Office of
  
  

General Counsel and provide support for other suite budgets as

needed.

• Process Foundation reimbursement check requisitions.
• Coordinate deposits related to Kansas Open Records Act (KORA)
  
  

requests and other incoming payments such as restitution checks.

• Compliance and Records Management
• Coordinate and track responses to Kansas Open Records Act (KORA)
  
  

requests.

• Assist with maintaining documentation and records related to
  
  

compliance activities.

• Prepare and maintain notes and documentation related to Kansas Board
  
  

of Regents meetings, including SCOPS and COPS materials.

• Access, Systems, and Operational Support
• Manage administrative tasks related to facility access systems,
  
  

including Gallagher card swipe access and related command center

functions for Plumb Hall and Breidenthal.

• Submit and manage Z-link requests and o her system requests for
  
  

operational needs in Plumb Hall.

• Maintain and manage shared electronic folders and document storage
  
  

systems.

• Additional Responsibilities
• Serve as a commissioned notary public for University-related
  
  

documents.

• Provide administrative support for miscellaneous operational tasks
  
  

as assigned.

• Perform other duties as assigned in support of the Office of the
  
  

General Counsel and executive leadership.

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