What are the responsibilities and job description for the Accounts Payable Coordinator position at Empire State Development?
Description
Duties Description
Process & manage vouchers in PeopleSoft financial management system and perform other Accounts Payable (A/P) functions daily. Must have experience in PeopleSoft financial management system.
Work Performed
Minimum Qualifications
Education Level required: Two-year college degree or equivalent experience.
Relevant experience required: 1-2 years hands-on experience with automated Accounts Payable Systems.
Knowledge required: Must have experience with PeopleSoft financial management system, Knowledge of Accounts Payable processing procedures, Working knowledge of Microsoft Excel and Outlook.
Additional Comments
Salary range as specified.
Comprehensive Benefits Package.
Duties Description
- Applicants MUST submit a cover letter with resume to be considered.
- This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
- Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
Process & manage vouchers in PeopleSoft financial management system and perform other Accounts Payable (A/P) functions daily. Must have experience in PeopleSoft financial management system.
Work Performed
- Conduct preliminary audit on non-contractual and contractual invoices.
- Enter contractual and non-contractual vouchers into PeopleSoft financial management system.
- Assist A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner.
- Run reports on the status of various vouchers upon request.
- Manage filing process of completed invoices and contracts and track all contractual and non-contractual files.
- Set up new vendors and update existing ones as needed.
- Assist with circulation and tracking of invoices over $50,000.00 for further signature(s).
- Maintain all IRS related documents such as, but not limited to W-9s, and banking information.
- Provide payment documentation and interface with internal and external parties.
- Itemize, catalog and archive closed and purged folders and/or invoices.
- Prepare monthly LMDC A/P Aging report for review by the Controller.
- Complete all email requests as assigned.
- Complete all special projects assigned.
Minimum Qualifications
Education Level required: Two-year college degree or equivalent experience.
Relevant experience required: 1-2 years hands-on experience with automated Accounts Payable Systems.
Knowledge required: Must have experience with PeopleSoft financial management system, Knowledge of Accounts Payable processing procedures, Working knowledge of Microsoft Excel and Outlook.
Additional Comments
Salary range as specified.
Comprehensive Benefits Package.
Salary : $52,250 - $59,000