Accounts Payable and Purchasing Card Coordinator

The Business Office at Elizabethtown College is seeking a full-time Accounts Payable and Purchasing Card (PCard) Coordinator.

The Accounts Payable and Purchasing Card (PCard) Coordinator reports to the Executive Director of Business and Financial Services who provides general supervision to the position. The individual enters all invoices into the administrative software system and handles all aspects of the College’s PCard program. This person is responsible for maintaining accurate accounts payable information, vendor files, and upholding the integrity of the PCard program.

For full consideration please provide a cover letter, resume and contact information for (3) references.

ESSENTIAL FUNCTIONS

• Act as the administrator of the PCard program
• Resolve fraudulent PCard transactions
• Provide training for new PCard holders
• Audit monthly PCard user statements and receipts
• Review check requests for accuracy, approvals, and budgeted funds
• Enter all invoices into the system. • Prepare immediate and void checks
• Review and post all check groups • Print, sign and mail checks
• Communicate with the bank on issues regarding check clearing problems
• Establish satisfactory cut-off dates for auxiliary enterprises invoices to allow for timely month-end and year-end closings • Communicate changes to Accounts Payable schedule campus-wide • Maintain sufficient supply of checks and reorder as necessary
• Maintain current and accurate vendor information • Process payments via ACH, wire, and PCard
• Process 1099’s
• Provide outstanding customer service to internal & external customers. • Assist with implementation and maintenance of an electronic accounts payable approval solution
• Proficiency with computer operations, including Microsoft Word & Excel is required
• Other duties as assigned

NON-ESSENTIAL FUNCTIONS

• Conduct all responsibilities in a safe manner according to regulations (OSHA, EPA, etc.)

QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made.

Education and/or Experience

High school diploma with 2 years related experience, preferable working directly with accounts payable

Other Skills, Abilities, and/or Training

• Ability to preserve confidentiality of information
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong organizational skills and attention to detail
• Ability to work within strict deadlines
• Good interpersonal skills and desire to be a team player
• Excellent written communication skills (i.e. business letter writing, grammar, etc.)
• Excellent oral communication skills (i.e. ability to deal effectively with others, speak professionally on the phone, etc.)
• Familiarity with industry terms and processes
• Proficient with Microsoft® Office Suite

PHYSICAL DEMANDS

• Occasionally required to stand for long periods of time
• Regularly required to move about
• Regularly required to climb stairs and/or ladders
• Regularly required to maintain balance while walking, standing, crouching, or running
• Occasionally required to stoop, kneel, crouch, and/or crawl
• Occasionally required to reach up and out with hands and arms
• Regularly required to talk and hear; verbally express information or instructions
• Regularly required to use hands to grasp objects, type, pick up objects, move objects, or hold objects
• Occasionally required to lift up to 40 pounds and carry a distance of 10 feet
• Occasionally required to push and/or pull up to 40 pounds a distance of 10 feet

VISION REQUIREMENTS

To successfully perform this position, individuals must possess the following:

• Close vision (clear vision at 20 inches or less)
• Depth perception and the ability to judge distances and spatial relationships
• Adjustable focus
• Ability to distinguish colors

WORK ENVIRONMENT

The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.

The individual is regularly exposed to indoor conditions and moderate noise level.