AP Clerk

The Accounts Payable Clerk is responsible for processing and managing vendor invoices, ensuring accurate and timely payments, and maintaining organized financial records. This role supports the day-to-day accounting operations of a fast-paced heavy equipment rental business, working closely with operations, procurement, and vendors to ensure accuracy and efficiency.

Essential Functions

• Review, code, and process a high volume of vendor invoices related to equipment rentals, repairs, parts, fuel, and services.
• Match purchase orders, receipts, and invoices; resolve discrepancies with vendors and internal teams.
• Prepare and process weekly check runs, ACH, and other payment methods.
• Maintain accurate vendor records, including W-9s and payment terms.
• Reconcile vendor statements and ensure timely resolution of outstanding balances.
• Assist with month-end closing, including accruals and account reconciliations.
• Communicate with vendors regarding payment status and inquiries.
• Ensure compliance with company policies and accounting procedures.
• Support audits by providing required documentation and reports.
• Other job tasks and functions as assigned.

• 1–3 years of accounts payable or general accounting experience (experience in construction, rental, or equipment industries preferred).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in accounting software (e.g., Paycom, QuickBooks, or similar ERP systems) and Microsoft Excel.
• Strong communication and problem-solving skills.
• Experience with high-volume invoice processing.
• Familiarity with equipment rental operations, fleet maintenance, or job costing.
• Office-based role with frequent interaction with operations and field teams.
• May require occasional overtime during month-end or peak periods.

Why Join Paragon Pro Rentals?

• Competitive Compensation: Salary based on experience, ensuring your skills and expertise are rewarded.
• Growth Opportunities: Be part of a growing company where your reliability and skills can lead to career advancement.
• Supportive Environment: Work with a dedicated team that values safety, collaboration, and excellence.
• Outstanding Benefits: Enjoy a very competitive benefits package designed to support your health, wellness, and future -
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Short- or long-term disability insurance
  • Life insurance
  • Health savings accounts
  • Employee Assistance Program

About the Company
Paragon Pro Rentals is a premier independent equipment rental and sales company dedicated to serving the construction and industrial sectors. We offer an extensive selection of high-quality equipment, including aerial lifts, construction and industrial forklifts, material handling solutions, utility vehicles, earthmoving machinery, generators, and more, ensuring our clients have the reliable tools they need to excel on every project.

Paragon Pro Rentals is an Equal Opportunity Employer.