Administrative Assistant

The Administrative Assistant will provide essential support to both the Accounting department and Front Desk operations. This role is responsible for ensuring smooth day-to-day office functions, assisting with accounting-related tasks, and maintaining effective communication across departments. The ideal candidate is organized, dependable, and comfortable managing a variety of administrative responsibilities in a fast-paced environment.

Job Knowledge, Skills, and Abilities

Knowledge:

· High school diploma or equivalent required.

· 2–3 years of administrative support experience, preferably in an office or accounting environment.

· Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.

· Basic understanding of accounting processes and terminology is a plus.

Skills and Abilities:

· Strong organizational and time management skills with the ability to prioritize tasks effectively.

· High level of attention to detail and accuracy in data entry and document handling.

· Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

· Ability to learn and utilize office systems and software (e.g., ShareFile, office phone systems, scanners).

· Excellent verbal and written communication skills.

· Strong interpersonal skills, with the ability to interact professionally with staff, vendors, and visitors.

· Ability to manage confidential information with discretion and professionalism.

· Dependable, proactive, and capable of working both independently and collaboratively.

· Flexible and adaptable to shifting priorities and multiple tasks.

· Strong problem-solving skills with the ability to follow through on assignments.

Essential Functions:

· Perform basic data entry in Excel to support the accounting team.

· Scan documents and file PDF copies in ShareFile.

· Maintain organized and accurate filing systems for physical and digital documents.

· Answer and route incoming calls in a courteous and professional manner.

· Greet and assist walk-in visitors, directing them as needed.

· Perform routine shredding of confidential or outdated documents.

· Prepare and assemble job file folders, including labeling and organizing contents.

· Monitor and restock office supplies to ensure efficient daily operations.

· Restock kitchen supplies daily to maintain a clean and fully stocked break area.

· Assist with a variety of administrative tasks and special projects as assigned.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

Equal Employment Opportunity Statement:

Comet Electric complies with all applicable laws and regulations regarding equal employment opportunities and affirmative action. We actively encourage candidates from diverse backgrounds to apply for this position.