Accounting Clerk

Under the supervision of the Chief Financial Officer, the Accounting Clerk plays a vital role within the finance department by providing essential support in managing financial transactions and maintaining accurate records. This position is responsible for a range of clerical and administrative tasks, including data entry, processing invoices, reconciling accounts, and assisting with the preparation of financial reports. The Accounting Clerk works closely with other members of the finance team to ensure timely and accurate posting of transactions, compliance with internal policies, and alignment with regulatory standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Adheres to all El Concilio California Policies and Procedures.
• Process accounts payable and receivable transactions in a timely and accurate manner.
• Maintain accurate and complete accounting records, files, and documentation.
• Reconcile bank and credit card statements and resolve discrepancies.
• Assist with payroll journal entries and benefit tracking, as needed.
• Support monthly, quarterly, and annual closing processes.
• Prepare supporting documents for audits and financial reviews.
• Track and code expenses to appropriate programs, grants, and funding sources.
• Generate invoices, receipts, and donor acknowledgments when needed.
• Assist in preparing internal financial reports and grant-related financial documentation.
• Respond to internal and external financial inquiries in a professional and timely manner.
• Ensure compliance with internal financial controls, nonprofit accounting standards, and funder requirements.
• Perform general administrative tasks and other duties as assigned by the Finance Manager or Director.
• Required to work all El Concilio California special events as needed.
• Other Duties as assigned by supervisor(s) and/or administrative staff.

To perform this job successfully, an individual must be able to perform each essential duty with or without accommodation satisfactorily. The qualifications listed below are representative of the knowledge, skills, an/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 18 years of age or valid work permit.
• Must undergo and pass criminal background check.
• Reliable transportation or personal vehicle is required
• Maintain acceptable work habits
  • Attendance
  • Punctuality
  • Time management
  • Teamwork
• Establish and maintain positive working relationships with program participants, community members, and El Concilio California staff.
• Ethics – Treat people with respect; Follow through with commitments; Inspire trust of others; Uphold organizational values.
• Initiative – Undertakes self-development opportunities, seeks increased responsibilities; Seeks and provides help when needed.

EDUCATION/EXPERIENCE: A Bachelor’s degree in Accounting or related field with 1-3 years of experience in a similar capacity is highly preferred; an Associate’s degree in Accounting or related field with 2-4 years of experience in a similar capacity is highly preferred; a High School Diploma or GED equivalency 3-5 years of experience as an Accountant Clerk is required in lieu of a degree.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid Driver’s License
• Up to date automobile insurance
• Successful completion of Sexual Harassment Prevention Training
• Successful completion of Workplace Violence Prevention Training
• Successful completion of HIPPA Training

PHYSICAL DEMAND

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit, and kneel for long periods. The employee frequently is required to walk, drive, and reach with hands and arms. The employee is occasionally required to bend, reach overhead, grasp, push, pull, stoop and lift, and move up to 25 pounds. The employee will occasionally move program items from agency vehicles or storage areas.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate noise level. Primary work environment is an office setting and public venues. The employee will frequently be required to work outside in moderate weather. Projects and events can create a high-paced environment.

Employees shall work in a non-hostile work environment. That is, the employee is expected not to engage in any activity that unreasonably interferes with performance of any other employee, such as harassment, unlawful discrimination or any other behavior that unduly demeans or intimidates another person. 

EQUAL OPPORTUNITY, WORKPLACE DIVERSITY, AND REASONABLE ACCOMMODATION

El Concilio California is an Equal opportunity Employer encouraging workforce diversity. All aspects of employment and promotion shall be without regard to race, religion, color, national origin, ancestry, marital status, age, gender, sexual orientation, physical or mental disability, or medical condition. Reasonable accommodation will be made for disabled applicants to participate in the application and examination process. Please advise Human Resources of special needs in advance of the application deadline and, if accepted for further testing, at least one week prior to the examination.

The information herein does not constitute either an expressed or implied contract, and these provisions are subject to change.

Salary : $20 - $22