Fleet Administrator

Job description:

We are currently seeking a Fleet Administrator to support the daily administrative operations of our fleet and automotive shop functions. This role plays a critical part in ensuring fleet activities run smoothly by maintaining organized records, coordinating service activities, and supporting communication between drivers, mechanics, vendors, and leadership.

Job Description:

The Fleet Administrator will assist the Fleet Maintenance Manager with administrative tasks, help resolve day-to-day operational issues, and ensure documentation and processes remain compliant and well organized. Strong communication, organization, and record-keeping skills are essential to maintaining fleet safety, efficiency, and uptime.

Responsibilities:

• Verify and log completed work orders from various internal and external service shops.
• Log and maintain accurate DOT inspection forms.
• Schedule and manage service appointments with external shops.
• Maintain strong relationships with suppliers and vendors. Place orders, monitor deliveries, and ensure the timely receipt of parts.
• Oversee inventory management: track, maintain, and organize spare part inventory levels, ensuring timely restocking.
• Verify and submit credit card receipts daily.
• Manage new vehicle registration and renewal processes with the third-party registration partner.
• Review and approve weekly invoices for payment.
• Manage incoming and outgoing mail, emails, and other communications.
• Assist the Fleet Maintenance and Safety Manager with accident details and report submissions.

Education and Required/Preferred Experience:

• High school diploma or equivalent.
• 1-3 years of experience in administrative or office support roles, preferably in a workshop, retail environment.
• Experience in record keeping, vendor relationships, and online maintenance tracking is highly desirable.
• Excellent verbal communication skills.

Schedule:

• Monday through Friday 8 AM to 5 PM
• Onsite
• Travel to some sites
• Weekends as needed
• Overtime available

Pay:

• Starting Pay $22 Per Hour
• Holiday Pay
• Vacation Pay

Benefits:

• Retirement Plan (401k) / Matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life and AD&D – Employer Paid
• Voluntary Life and AD&D
• Long-Term Disability (LTD)– Employer Paid
• Employee Assistance Program (EAP) – Employer Paid
• Flexible Spending Accounts (FSA)
• Dependent Care (FSA)
• Pet Insurance

About eFUEL

eFUEL is California’s premier mobile fueling company serving thousands of customers throughout California including many Fortune 100 companies. Once our customers start our service it is hard to displace the convenience it provides. We make diesel fueling easier and, in the process, save time, reduce cost, and eliminate the risk associated with conventional fueling methods.

After 27 years of continuous growth, we continue to improve our fleet, facility, technology, and services. Unlike many companies struggling to survive, eFUEL offers stability and reliable employment due to its growth plan.

Visit our website at: http://www.efuelco.com/careers

This is an At-Will employment opportunity. eFUEL is an equal-opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other category protected category federal and state law.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person