Human Resources Professional Staffing and Manning Specialist

Primary Purpose

Maintain an up-to-date applicant database of professional applicants to facilitate the interviewing and hiring process. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High school diploma or GED             

Special Knowledge/Skills

Effective communication, interpersonal and public relations skills

Proficient computer, typing, and word processing skills

Working knowledge or ability to learn SunGard, Microsoft Word, Excel, Outlook, Kronos

Strong organizational and file maintenance skills

Knowledge of general office procedures and equipment

Strong interpretive and reasoning skills

Ability to be detail oriented, prioritize, and work effectively under stress and frequent interruptions

Ability to work independently with minimal supervision

Ability to maintain confidentiality

Experience

Minimum of 3 years successful clerical experience.

Major Responsibilities and Duties

1. Perform routine office procedures and practices associated with a productive office, including but not limited to answering phone calls, typing correspondence and reports, sending and retrieving e-mail messages, maintaining and retrieving information files.
2. Maintain database for professional staff and provide appropriate information as requested.
3. Compile list of units and enrollment shifts and ensure all shifts are completed and submitted by Personal Action Notices in a timely manner.
4. Complete Position Control forms for all added, deleted, and transferred units to campuses or departments.        
5. Communicate with professional applicants seeking employment information, checking the status of their applications, online application trouble shooting, and inquiring about job openings and requirements of the position.
6. Process and expedite Personal Action Notices on new hires, transfers, changes, and separations for professional staff.
7. Create vacancy postings and advertise as requested by supervisor.
8. Assist with the planning and organization of CCISD district job fairs.
9. Assist with compiling needed documents for interview teams and committee recommendations to the superintendent and support the facilitation of the committee process.
10. Generate criminal background records on all professional applicants.
11. Prepare materials needed by administrators for appointments, meetings, etc.
12. Relieve CCISD receptionist and coordinate coverage as needed.
13. Coordinate alternate coverage for CCISD receptionist when absence is anticipated.
14. Travel to collect materials, visit CCISD facilities, and attend professional learning as directed.
15. Submit CCISD mileage log or CCISD travel reimbursement form for required travel.
16. Review master schedules with certification officer and verify Personnel Action Notices are aligned.
17. Communicate with campus staff the changes needed after the master schedule review is completed.
18. Monitor that changes are submitted by the campus to finalize the master schedule review process.
19. Assist and maintain documentation of enrollment meeting additions or reductions in units for elementary, intermediate, high school and district-wide departments.
20. Create seniority lists as requested.
21. Maintain all job descriptions; ensuring accuracy on district website and human resources shared file.
22. Maintain and update files to support district and campus staff on human resources processes and procedures.
23. Provide professional learning to district and campus staff on human resources processes and procedures.
24. Support and train Human Resources Specialist (Support Staffing) on processes and procedures.
25. Serve as the main point of contact for Human Resources staff seeking guidance on the structure and framework of the Manning.
26. Perform periodic audits of Manning entries to ensure alignment with the organizational structure and verify that all required data fields are completed.
27. Partner with the Business Services team to identify and resolve inconsistencies in staffing data, funding sources, and position histories.
28. Collaborate with the Technology Department to troubleshoot Manning-related issues and contribute ideas for enhancements that improve accuracy and user experience.
29. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
30. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
31. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
32. Research district policy, precedent, and current practices prior to taking action.
33. Participate as an effective team member who contributes to district, department, and content goals.
34. Demonstrates proficient levels of technology applications.
35. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of staff.
36. Utilize time wisely for effective management of job responsibilities.
37. Maintain punctuality in daily work times, appointments, and meetings.
38. Meet task completion deadlines established by supervisor.
39. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
40. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
41. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
42. Perform other duties and accept other responsibilities as assigned. 

Equipment Used

Includes but is not limited to computer; programs such as Microsoft, Excel, Outlook, payroll software and hiring software; equipment such as copier, multi-line telephone, printer, scanner

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions

Terms: 230 days