Temporary HR Administrative Assistant

Based on temporary departmental coverage needs, 6 months

At Educare of Omaha, Inc., we invest in our staff just as much as we invest in our children. Reimagine your role. Rediscover your passion. Join the Fun. Make a Difference. 

⭐ WHO WE ARE

Educare of Omaha, Inc. is a non-profit organization that has a collaborative partnership between Early Head Start/Head Start, Omaha Public Schools and the Buffett Early Childhood Fund. Comprised of the two Educare Omaha Schools (Kellom and Indian Hill) and three Early Learning Centers (Skinner, Gateway and Kennedy), the mission of Educare of Omaha, Inc. is to promote school readiness by enhancing the social and cognitive development of children ages 0 to 5 through the provision of evidence-based education, health, nutritional, social, family engagement and other services to enrolled children and their families.  

⭐ POSITION DETAILS

The Temporary HR Administrative Assistant provides administrative coverage during departmental staff absences and supports the HR Specialist, Lead HR Generalist, and Talent Acquisition Specialist functions.

Reporting to the HR Manager, this position supports daily HR functions, including recruitment coordination, onboarding, employee records management, data entry, benefits and leave documentation, and general departmental communications. 

The position plays a critical role in ensuring continuity of HR services, timely processing of employee and applicant information, and maintenance of accurate and confidential records.

This temporary assignment requires strong organizational skills, attention to detail, discretion, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment. Responsibilities will be assigned based on organizational priorities and the established 25–35-hour weekly schedule.

???? LOCATION

Educare of Omaha, Inc. at Early Learning Center at Gateway (5810 South 42nd Street, Omaha, NE 68107, but serves all five schools

???? SCHEDULE

Approximately 25–35 hours per week; schedule coordinated with the HR Manager with the hours falling between 7:00am-5:30pm, M-F.

⭐DUTIES AND RESPONSIBILITIES

HR Records and Administrative Support

• Create and maintain updated standard operating procedures for department
• Create, organize, scan, upload, and maintain personnel and credentialing files; identify missing or expired documents and follow up using approved procedures.
• Enter approved information into ADP and departmental spreadsheets; check entries for accuracy and report discrepancies to the appropriate HR team member.
• Track document deadlines, training records, certifications, and background check renewals; send approved reminders and update completion logs.
• Prepare routine correspondence, employment verification responses, reports, and employee status documents for review; assist with payroll documentation as assigned
• Monitor assigned HR messages and requests, answer routine process questions using approved resources, and route questions requiring interpretation or a decision to designated HR staff.

Recruitment and Onboarding Support

• Post or update approved job announcements and maintain accurate job opening and applicant records in ADP.
• Schedule interviews and send approved candidate communications, calendar invitations, directions, and reminders.
• Coordinate reference checks and authorized background check requests; track transcripts, credentials, and other required pre-employment documents.
• Prepare approved offer letters and onboarding packets for review; follow up on outstanding forms and communicate onboarding progress.
• Arrange new hire orientation materials, meeting space, and schedules; assist employees with completing routine onboarding paperwork.

Employee Services, Benefits, and Leave Administrative Support

• Serve as an initial point of contact for routine HR administrative inquiries, pro