What are the responsibilities and job description for the Administrative Assistant position at Steier Group?
The Steier Group partners with Christian churches, schools, dioceses and other nonprofit organizations across the U.S. We partner mostly with Catholic organizations and are looking for candidates that are comfortable working in a Catholic environment. And we are GROWING. After a record-breaking 2025, we are outpacing that in 2026.
This administrative assistant role, located in Omaha, will provide administrative and operational support to executive leadership and serve as a shared resource for diocesan project team leads. By supporting administrative activities, research, communications, and the development of shared resources and best practices, this position strengthens organizational effectiveness, promotes consistency across diocesan initiatives, and enables leaders to focus on strategic priorities and critical client work.
Key Responsibilities
- Provide administrative support to the president of diocesan services.
- Participate in internal and external meetings as requested to create meeting recap documents and support follow-up activities.
- Prepare presentation materials and packets.
- Assist with creating and editing standardized templates, toolkits, communication resources, and best-practice documents.
- Create, organize, and maintain a centralized library of documents, templates, resources, and reference materials for diocesan project teams and organizational initiatives.
- Ensure those resources remain current, accurate, accessible, and aligned with organizational standards and best practices.
- Support the sharing of knowledge, tools, and successful practices across teams to improve efficiency and collaboration.
- Provide administrative support to diocesan team leads.
- Support the creation and implementation of key event calendars, action items, and deliverables.
- Schedule meetings. Send reminders. Test technology.
- Manage RSVPs.
- Follow up with non-respondents or non-participants.
- Send follow-up materials.
- Schedule makeup sessions.
- Provide support for silent/major gift phase activities.
- Research and develop materials to support major gift asks.
- Prepare donor profiles, briefing materials, and meeting packets for cultivation, solicitation, and stewardship activities.
- Provide support for standardized weekly fundraising reports.
- Participate in various internal and client meetings, draft summaries, and compile weekly reports.
- Draft, edit, and proofread correspondence, donor communications, presentations, reports, and other written materials as requested.