What are the responsibilities and job description for the Administrative Assistant position at Midwest Conference of the Evangelical Covenant Church?
The Administrative Assistant will provide general office support to the staff and ministries of the Midwest Conference (MWC) of the Evangelical Covenant Church (ECC). As a dedicated staff team, we work interdependently with a great deal of personal initiative, flexibility, and freedom to enthusiastically support the people, churches, and partner ministries of the MWC.
Location: Omaha, NE (on site)
Reports to: Director of Congregational Resourcing
Primary Responsibilities
Provide confidential and efficient administrative services to the staff through tasks such as phone and email correspondence, database updates, document preparation, development and maintenance of office systems, event planning, website updates, Conference communication channels, and other requests.
Coordinate event details, such as processing event registrations and arranging lodging, meals, and travel, as needed. Coordinate and provide support to the MWC Executive Board for board meetings. Lead the planning of the MWC Annual Ministry Celebration. (Requires travel for 2-3 days within the Conference each Spring.)
Assist the conference staff team in various responsibilities as called upon. Attend staff meetings/retreats as requested. Possible light travel 2-3 times/year.
Knowledge, Skills and Abilities
- Excellent interpersonal skills
- Effective oral and written communication skills
- Attention to detail, problem solving skills, and organizational skills
- Excellent time management and the ability to prioritize assignments
- Proficiency in Microsoft Office
- Previous office experience preferred
- Strong numerical aptitude; bookkeeping experience helpful but not required
- Experience in a ministry setting preferred
- Bachelor’s degree preferred
- Familiarity with the Covenant Church a plus
Personal Attributes
The Administrative Assistant must maintain strict confidentiality in performing office duties related to finances, personnel, clergy care, and church relations. They must also demonstrate the following personal attributes:
- Dedicated Christ follower in alignment with the theology of the ECC and vision and mission of the MWC
- Honesty and trustworthiness
- Respectfulness and team support
- Cultural awareness and sensitivity
- Creativity, flexibility, adaptability, cheerfulness
- Sound work ethic, dependability
- A self-starter and able to work independently
- Ability to work well under pressure and accomplish multiple tasks with conflicting priorities and timelines
- Capacity to respond to and deal with a range of ad hoc queries/requests
This is a part-time, hourly position of 15-20 hours per week. Compensation will be dependent upon skills and experience.
The above statements are intended to describe the general responsibilities of the position. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.