What are the responsibilities and job description for the Associate Editorial/Publishing Staff, AAEM position at EDI - Executive Director Incorporated?
Associate Editorial/Publishing Staff, AAEM
CLIENT ASSOCIATION: American Academy of Emergency Medicine, AAEM
POSITION(S) REPORTS TO: WestJEM Administrative Manager, AAEM
POSITION(S) THAT REPORT TO YOU: N/A
EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Non-Exempt (maximum 19 hours/week), part-time, not benefit eligible
GENERAL SUMMARY:
This position is based at the University of California, Irvine within the Emergency Medicine department. It focuses on supporting the leadership of the Western Journal of Emergency Medicine (WestJEM) and Clinical Practice and Cases in Emergency Medicine (CPC-EM). Through the journals’ partnership with the American Academy of Emergency Medicine (AAEM), this position also works with and reports to AAEM’s corporate offices.
Provides managerial support to the WestJEM and CPC-EM journals. Position maintains high level of responsibility, exercising discretion and sound independent judgment in performing assigned tasks. Ideal candidate will have strong attention to detail, strong communication, problem solving, budget management, and computer skills (including Word processing, spreadsheets, and specialized databases). This position starts as a blend of Editorial and Publishing responsibilities and gradually transitions into specializing with either the Editorial or Publishing team.
POSITION RESPONSIBILITIES: (Maximum of 19 hours/week)
Main Responsibilities
- Corresponds with authors during peer review process and ensures that all final changes are approved before publication
- Helps with article layouts
- Coordinates the article review in the submission system by monitoring progressive steps and through working with journal leadership. This includes ensuring timely turnaround with journal editors and reviewers and initiating the publication process after an accepted article’s payment is received. For this, this position will need to work with both the journal’s editorial and publishing teams
- Coordinates the process of indexing the published articles and distributing publication information on the website and Social Media
- Coordinates and attends team meetings
- Manages journal records to make sure that all of the editor and reviewer lists are kept current
- Coordinates travel and meeting planning for offsite meetings as well as any post-meeting tasks
- Coordinates contract approvals
- Finds new ways to energize the journal’ volunteers (reviewers & editors) as well as authors
- Manages projects as assigned by journal leadership, Editorial/Publishing Managers with the WestJEM & CPC-EM journals, as well as the Senior Journal Administrative Manager
- Provides weekly updates on progress
Other Administrative Responsibilities
- Provides general administrative support, including but not limited to: copying, faxing, database management (including eScholarship updates), maintaining computer and paper files, scheduling and participating in conference calls, coordinating mailings, and drafting letters.
- Other duties as assigned
AMOUNT OF TRAVEL REQUIRED: Some travel may be required. Some early morning/evening work may be required.
EDUCATION/EXPERIENCE REQUIRED: Bachelor’s degree in related field; excellent organizational and communications skills; computer proficiency including Microsoft 365 products including Word & Excel as well as Google Drive Products; high accuracy; strong attention-to-detail.
EDUCATION/EXPERIENCE REQUIRED: Bachelor’s degree in related field; excellent organizational and communications skills; computer proficiency including Microsoft 365 products including Word & Excel as well as Google Drive Products; high accuracy; strong attention-to-detail.
PHYSICAL REQUIREMENTS: Occasional lifting of 50 pounds may be required.