HR Coordinator

SUMMARY/OBJECTIVES                                                                                                                                                                 

The Human Resources Coordinator provides comprehensive administrative and operational support to the Human Resources Department. This role assists in key HR functions including recruitment, onboarding, employee relations, compliance, benefits administration, and HRIS management. The Human Resources Coordinator serves as a primary point of contact for employees and contributes to fostering a positive, compliant, and efficient workplace culture in support of Edgewater Health’s mission.

ESSENTIAL DUTIES AND RESPONSIBILITIES                                                                                                                                

• Support full-cycle recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and coordinating pre-employment processes such as background checks and drug screenings.
• Coordinate onboarding and offboarding processes, ensuring timely completion of new hire paperwork, orientation scheduling, system access, and exit procedures.
• Maintain and update employee records in the Human Resources Information System (HRIS), ensuring accuracy, compliance, and confidentiality of sensitive information.
• Assist with benefits administration, including employee enrollments, status changes, open enrollment, and responding to employee inquiries.
• Support payroll processes by reviewing timesheets, verifying accuracy, and assisting in resolving discrepancies in collaboration with payroll staff.
• Help plan, coordinate, and facilitate employee training sessions, orientations, and engagement initiatives.
• Ensure compliance with federal, state, and local employment laws and regulations, as well as organizational policies and procedures.
• Serve as a point of contact for employee inquiries, providing guidance or directing questions to appropriate resources.
• Provide administrative support including document preparation, filing, reporting, and meeting coordination.
• Schedule HR and organizational meetings; record and distribute meeting minutes as needed.
• Serve as HR front desk support by greeting visitors, answering and routing phone calls, and managing general inquiries.
• Coordinate routine purchasing activities, including ordering supplies, tracking receipts, and submitting documentation for payment processing.
• Maintain and monitor required clinical and management credentials (e.g., NP, OIG, IACP) in accordance with assigned programs and regulatory standards.
• Assist with audits, compliance reviews, and reporting requirements as needed.
• Support employee relations efforts by documenting concerns and assisting with follow-up actions under HR leadership.

REQUIRED COMPENTENCIES-KSAS                                                                                                                                             

• Communication Skills: Demonstrates strong verbal and written communication skills; able to interact professionally and effectively with employees at all levels of the organization.
• Confidentiality & Integrity: Maintains strict confidentiality of sensitive employee and organizational information; exercises sound judgment and ethical decision-making.
• Attention to Detail: Ensures accuracy in data entry, documentation, and HR processes; identifies and resolves discrepancies proactively.
• Organizational & Time Management: Effectively manages multiple tasks, prioritizes responsibilities, and meets deadlines in a fast-paced environment.
• Customer Service Orientation: Provides responsive, courteous, and solution-focused support to employees and applicants, promoting a positive employee experience.
• Team Collaboration: Works cooperatively with HR staff, leadership, and other departments to achieve organizational goals.
• Problem-Solving Skills: Identifies issues, analyzes information, and supports practical and timely solutions.
• Adaptability & Flexibility: Adjusts to changing priorities, organizational needs, and regulatory requirements with a positive attitude.
• Technical Proficiency: Utilizes HRIS systems, payroll platforms, and Microsoft Office tools effectively to support HR functions.
• Knowledge of Employment Practices: Demonstrates understanding of HR principles, employment laws, and compliance requirements.
• Initiative: Takes proactive steps to improve processes, support team needs, and enhance HR operations without constant supervision.
• Cultural Competence & Inclusion: Supports a diverse and inclusive workplace by demonstrating respect, cultural awareness, and equitable practices.

MINIMUM QUALIFICATIONS                                                                                                                                                       

• Education: Associate’s or bachelor’s degree in human resources, Business Administration, or a related field required.
• Experience: Minimum of 1–3 years of experience in Human Resources or an administrative support role, preferably in a healthcare or behavioral health setting.

PREFERRED QUALIFICATIONS                                                                                                                                       

• Working knowledge of HR functions, employment laws, and HR best practices.
• Experience with HRIS platforms such as Workday, ADP, or Paycom.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal, customer service, and communication skills.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience in a community mental health or healthcare environment preferred.

SUPERVISORY                                                                                                                                                                                                                                                                                  

• Reports To: Chief Human Resources Officer
• Supervises: None

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS                                                                                              

• Frequent sitting, with occasional standing, walking, bending, and reaching.
• Ability to lift and/or move up to 25 pounds occasionally.
• Manual dexterity sufficient for computer use and office equipment operation.
• Visual acuity for reading and reviewing documents.
• Ability to communicate effectively in person and via telephone.

OTHER DUTIES                                                                                                                                                                  

This job description is not meant to cover or include all the tasks, duties or responsibilities the employee may be required to perform. Job duties and responsibilities can change at any time, with or without notice to meet the needs of the organization.