Compliance Administrative Assistant

FULL-TIME ADMINISTRATIVE & COMPLIANCE ASSISTANT

Reno, NV | Temp-to-Hire

We are seeking a motivated and detail-oriented Administrative & Compliance Assistant to join our growing Reno office.

This is a Full-Time, Temp-to-Hire position. The initial 90-day introductory period provides an opportunity for both the employee and the company to determine whether the position is a good long-term fit. During this period, we will evaluate performance, reliability, attendance, ability to learn, attention to detail, and overall fit with the team. Upon successful completion of the 90-day introductory period, the position may transition into a permanent full-time position.

Job Responsibilities

• Serve as a primary backup for scheduling technicians and coordinating daily job schedules.
• Schedule repair jobs, testing, inspections, and other appointments and maintain company calendars.
• Coordinate scheduling and communication with Air Quality agencies, Environmental Health agencies, customers, and other contacts.
• Prepare testing and compliance reports using technical field notes and test results.
• Review reports for accuracy, completeness, calculations, and required documentation.
• Perform calculations involving percentages, volumes, capacities, and test results.
• Send completed reports to regulatory agencies and customers.
• Enter and update information in Notion and other company databases.
• Assist with accounting, bookkeeping, and QuickBooks-related tasks as needed.
• Organize, maintain, and update physical and digital files to ensure records are accurate, accessible, and properly stored.
• Provide administrative support to Reno and Walnut Creek offices.
• Assist with projects and other day-to-day office needs as the company grows.

Qualifications

• Strong math skills and demonstrated math competency.
• Proficiency in Microsoft Office.
• Previous administrative or office experience preferred.
• QuickBooks experience preferred.
• Notion experience preferred.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Professional communication skills, both written and verbal.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently and as part of a team.
• Quick learner who can adapt to new processes and software.
• Dependable with a strong work ethic and positive "will do" attitude.
• College degree preferred but not required.

UST or environmental compliance experience is not required but preferred. Training will be provided.

The Ideal Candidate

The ideal candidate is someone who enjoys staying busy, figuring things out, and helping wherever needed. They are comfortable working with numbers and technical information, aren't afraid to ask questions, and take ownership of their work.

This is a hands-on office position where priorities can change throughout the day, so flexibility and a willingness to jump in are important.

Compensation

• Competitive compensation based on experience, skills, and qualifications.

Pay: From $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):
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Are you comfortable performing basic calculations involving percentages, capacity, measurements, and differences between numerical readings?
*
Are you comfortable reviewing documents for missing information, conflicting dates, incorrect contact details, and other accuracy issues?

• This position requires managing multiple deadlines and following up on incomplete documentation. Are you comfortable working in a deadline-driven environment?

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $17