What are the responsibilities and job description for the Administrative Assistant position at IBP?
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.
Responsibilities:
- Greet and assist visitors, clients, and employees professionally and respectfully.
- Answer and direct phone calls, take messages and handle inquiries.
- Maintain and update electronic and physical filing systems.
- Process and distribute incoming and outgoing mail and packages.
- Assist in preparing financial documents, such as invoices
- Perform general administrative tasks, such as photocopying, scanning, and data entry.
- Collaborate with other team members to support projects and initiatives as needed.
Preferred Qualifications:
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High school diploma or equivalent; additional certification or training in office administration is a plus.
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Experience with billing and payroll
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Ability to assist with scheduling
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Experience as an administrative assistant or in a similar role.
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Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
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Excellent verbal and written communication skills.
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Strong organizational and time management abilities.
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Attention to detail and problem-solving skills.
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Ability to handle confidential information with discretion.
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Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
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Proficiency in both English and Spanish is preferred
Schedule: Monday – Friday
Pay: $19.00 - $23.00 per hour
This position requires a drug test to be completed, contingent upon employment, and a background check if applicable.
Physical demands:
This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for prolonged periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, and sufficient hearing and speech ability to communicate effectively in person and by phone.
Benefits:
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Medical, dental, and vision coverage
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Company Life Insurance
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Longevity Stock Program
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IBP Foundation
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Scholarship opportunities
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Paid vacation and holidays
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Employee Financial Assistance Program
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Opportunities for growth and advancement.
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401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
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Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
Apple Valley Insulation - Reno is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.
Explore your next career opportunity and become a part of the Apple Valley Insulation - Reno team!
EEO Statement:
IBP is an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Salary : $19 - $23