Administrative Assistant

Founded in 1970, East Valley Community Health Center is a Federally Qualified Health Center (FQHC) who's services include providing personalized, affordable, high-quality medical, dental, vision and behavioral health care through a community-based network within the East San Gabriel Valley and Pomona Communities. Our staff practices patient-centered care by serving each patient with a personalized care plan that meets their individual needs.  Our patients have access to support services that include, nutrition, health education, case management, pharmacy, lab, and x-ray at our health center locations.  East Valley serves the health care needs of uninsured and underserved individuals and families throughout our 8 health center locations.  

Our mission is to provide access to excellent health care while engaging and empowering our patients, employees, and partners to improve their well-being and the health of our communities.

Position Purpose:

To provide administrative support to the Director of Communications and Development. This function is responsible for providing administrative and clerical services, proactively anticipating needs maintaining effective internal and external communications and ensuring efficient administrative workflows.

Responsibilities and Functions: 

Provide comprehensive administrative support services to the Director of Communications and Development that ensures a professional, responsive and effective experience with the organization as a whole.

Provides sophisticated organization and calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Schedules internal and external meetings. Handles logistics for internal meetings.

Function as liaison between Administration department, news media, local city governments, agencies and community, providing appropriate responses to inquiries about the agency as required.

Maintain and oversee Patient Satisfaction and patient grievance information. 

As necessary, responsible for travel arrangements (includes flight arrangements, hotel accommodations, seminar registration, etc.).

Distribute reports, documents, and other materials to members of the management team as appropriate.

Assist with programmatic, financial, and administrative reporting as needed.

Requirements and Qualifications:

• Minimum 3 years’ experience in an administrative position, preferably to a Leadership team.

• Bachelor’s Degree, or proven experience in an administrative position

• Effective level of discretion and confidentiality

• Effective interpersonal skills

• Effective written and verbal communication

• Strong time-management, organization, and prioritization skills with the ability to multitask and meet multiple concurrent deadlines.

• Proficiency with current Windows, Microsoft Office Suite, CRM’s.

• Valid California Driver’s License, automobile in working condition and proof of auto insurance.

• Bilingual, Fluent in English, Spanish (highly preferred)

BENEFIT PACKAGE:

East Valley offers a competitive salary and a defined contribution retirement plan. You will also enjoy work-life balance with paid time off and paid holidays throughout the year.

Please apply to this position with your current resume.

Principals only. Recruiters, please do not contact this job posting.

EOE is the Law. It is the stated policy of EVCHC to conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.