Foundation & Alumni Support Coordinator

Description

The Foundation & Alumni Support Coordinator provides professional administrative and operational support to the College Foundation. This position assists in managing foundation scholarships, alumni engagement, events, donor relations, and foundation social media platforms. The role requires strong organizational, communication, and marketing skills to effectively support staff, engage alumni, and promote the foundation’s initiatives to internal and external audiences.

Duties

Scholarship Administration Support

• Assist in coordinating and administering foundation scholarships.
• Maintain accurate scholarship records in the foundation database and student information system.
• Review applications for completeness and required documentation.
• Prepare and distribute scholarship award and notification letters.
• Track student thank-you letters and coordinate donor communication.
• Support scholarship selection committees with materials and reporting.
• Monitor scholarship deadlines, renewals, and fund compliance.
  
  

Alumni Relations & Engagement

• Assist with maintaining and updating alumni records.
• Support alumni outreach efforts through mailings, emails, and phone communications.
• Coordinate alumni engagement events and activities, including virtual events and campus gatherings.
• Track alumni participation, contact information updates, and event attendance.
• Draft and edit communications, newsletters, and promotional materials for alumni.
  
  

Event & Fundraising Support

• Assist with planning and coordinating foundation, alumni events and annual fund drive, including donor recognition, fundraising, and scholarship receptions.
• Prepare event materials: invitations, registration lists, name tags, signage, and packets.
• Track RSVPs, maintain attendance records, and provide on-site support during events.
• Assist with post-event follow-up, acknowledgments, and reporting.
  
  

Social Media & Marketing Support

• Assist in managing foundation social media accounts (Facebook, Instagram, etc.).
• Create and schedule content promoting scholarships, events, alumni activities, and donor recognition.
• Collaborate with staff to ensure messaging aligns with the foundation’s goals and branding.
• Monitor social media engagement and assist with reporting analytics to leadership.
  
  

General Administrative Support

• Provide support to foundation staff, including drafting correspondence, preparing reports, and managing calendars.
• Serve as a professional point of contact for students, alumni, donors, and campus partners.
• Maintain organized filing systems, process mail, and support general office operations.
• Assist with gift processing documentation and recordkeeping as needed.
• Perform other duties as assigned to support foundation initiatives.
  
  

Required Qualifications

Qualifications and Required Documents

• Bachelor’s degree in Marketing, Communications, Public Relations, or related field preferred. (Associates degree required)
• 1–3 years of experience in administrative support, nonprofit, higher education, or marketing-related roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and social media platforms.
• Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• This position requires the highest level of discretion and confidentiality in handling alumni records, donor information, and other sensitive Foundation data.
  
  

Preferred Qualifications

• Experience in higher education, foundation operations, or alumni relations.
• Familiarity with donor management software, student information systems, or social media scheduling tools.
• Experience assisting with events, fundraising, or scholarship administration.
  
  

Skills & Competencies

• Strong interpersonal and customer service skills
• Creative and detail-oriented
• Professional demeanor and ability to work in a collaborative team environment
• Ability to prioritize tasks and meet deadlines
• Dependable, self-motivated, and adaptable
  
  

Non-Discrimination Policy

East Mississippi Community College is committed to assuring that the College and its programs are free from discrimination and harassment based upon race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, gender identity, genetic information, status as a U.S. veteran, or any other status protected by state or federal law.

The following offices have been designated to handle inquiries regarding the non-discrimination policy:

Office Of The Director Of Human Resources1512 Kemper Street Scooba, MS 39358662.476.5274Office Of The Dean Of Students Golden Triangle Campus Disability Services Coordinator 8731 South Frontage Road Mayhew, MS 39753 662.243.1979 Office Of The Vice President Of Scooba Campus Title IX Coordinator 1512 Kemper Street Scooba, MS 39358 662.476.5274