Accounts Payable Clerk

TITLE:                        ACCOUNTS PAYABLE CLERK

REVISED:                  August 1, 2022

APPROVED:              October 1, 2024

The Accounts Payable Clerk is responsible for processing invoices for payment, including gathering vendor and tax information, keying the invoice, and issuing payments

DUTIES AND RESPONSIBILITIES:

1. Process invoices and prepares checks for payment.
2. Verifies check requests for accuracy, ensuring the appropriate signatures and purchase approval authorization levels are met.
3. Ensuring that the right GL codes are used on all check requests so that the accurate accounts are debited.
4. Process receipt of goods for all purchase orders.
5. Verify the purchase order for accuracy, ensuring that purchase falls within budget guidelines.
6. Verify the invoice matches the packing slip, purchase order and the check request.
7. Research and respond to vendor and other Team Member requests for information on invoice payments in a timely manner.
8. Reconcile all open purchase orders on a monthly basis.
9. Set up and maintain vendor accounts ensuring that W9 has current and accurate information.
10. Maintain and reconcile monthly vendor statements.
11. Prepare and maintain departmental records and filing system.
12. Transport documents, such as mail and checks, to and from various destinations.
13. Maintain confidentiality and discretion as pertains to all financial data.
14. Facilitate the flow of information by attending regularly scheduled departmental meetings.
15. Responsible for maintaining a consistent attendance record.
16. All other duties as assigned by immediate manager.

QUALIFICATIONS AND REQUIREMENTS:

1. Must be at least twenty-one (21) years of age.
2. High school diploma or equivalent.
3. Two (2) years’ experience in accounts payable or bookkeeping.
4. Strong verbal and written communication, organizational, data and clerical skills required.
5. Must be computer literate with a working knowledge of spreadsheets, Sage 100 (MAS 90) preferred.
6. Experience in setting up and maintaining files.
7. Professional telephone etiquette with the ability to establish working relationships with outside vendors.
8. Must have a valid driver’s license and be insurable through the casino’s insurance carrier. 
9. Must be able to work on weekends and holidays and at different time schedules.
10. Must be able to obtain and retain a gaming license through the Tule River Tribe Gaming Commission.

PHYSICAL AND ENVIRONMENTAL:

1. While performing duties of this job, the Team Member is regularly required to talk or hear, stand, walk, and sit.
2. Repeatedly required to reach with hands and arms and use hands to finger, handle or feel objects, tools, or controls.
3. Occasionally required to climb, balance, stoop, kneel, crouch, or crawl.
4. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
5. The noise level is usually moderate, increasing to loud when on the casino floor.
6. Must be able to lift and carry up to 30 lbs.
7. Must be able to operate in mentally and physically stressful situations.
8. Must be able to perform the essential duties of the job with or without reasonable accommodation.

Salary : $23 - $26