Sr. Administrative Assistant NEW!

Sr. Administrative Assistant

Boston,MA

DatePosted : 10/28/2025 3:49:09 PM

JobNumber : DTS1017187570

JobType : Contract

Skills: administrative support, MS Word, Excel, PowerPoint, Teams, and calendar management

Job Description

Start Date: 10/30/2025

End Date: 12/31/2025

Schedule: Monday – Friday, 9:00 AM – 5:00 PM (30-minute lunch break)

Pay Rate: $28.89/hr on W2 Sick Leave

Key Responsibilities

• Perform administrative and clerical duties, including maintaining organized filing systems and processing office requests.
• Distribute time-sensitive mail and correspondence (including 51A reports) to the Ombuds team and other internal units.
• Support staff onboarding activities and assist with budget management for the Commissioner’s Office.
• Prepare Commissioner’s travel reimbursements, ethics forms, and track approvals through EOHHS.
• Prioritize and track action items; collaborate daily with the Executive Support Manager on task assignments.
• Coordinate scheduling requests for the Commissioner, ensuring accurate agendas, materials, and attendee communication via Outlook.
• Maintain confidentiality and exercise discretion when handling sensitive information and scheduling matters.
• Track meeting requests for weekly review sessions with Commissioner and support leadership team.
• Provide professional phone coverage, triaging calls with courtesy, tact, and an empathetic approach.
• Upload and maintain documentation via Microsoft Teams, ensuring timely updates and correspondence.
• Assist in planning annual employee recognition programs with Commissioner support staff.
• Prepare and assemble high-level materials for briefings, reports, and legislative or agency communications.
• Offer support to Central Office units as needed and perform additional duties assigned by management.
  
  

Required Qualifications

• Proficiency in MS Word, Excel, PowerPoint, Teams, and calendar management Minimum 2 years administrative support experience required
• Associate Degree
  
  

Preferred Qualifications

Minimum 3 years relevant professional experience required

• Bachelor’s Degree