What are the responsibilities and job description for the Administrative Support NEW! position at Dutech Systems?
Administrative Support
Boston,MA
DatePosted : 12/1/2025 11:54:56 AM
JobNumber : DTS1017187590
JobType : Contract
Skills: PC technology, specifically Microsoft Office Suite including Outlook, Word, Excel and Access, Administrative Support
Job Description
Job Description:
Boston,MA
DatePosted : 12/1/2025 11:54:56 AM
JobNumber : DTS1017187590
JobType : Contract
Skills: PC technology, specifically Microsoft Office Suite including Outlook, Word, Excel and Access, Administrative Support
Job Description
Job Description:
- Processes incoming daily mail and packages. Opens, sorts, logs and delivers mail to designated mail location within each section.
- Process outgoing mail using mail machinery to print, fold, stuff, seal and another mailroom machinery as needed. Delivers bulk mail to appropriate designated pick-up /drop-off point.
- Notifies manager of mechanical problems which impacts timely mail processing.
- Maintains the mail room in an orderly and tidy fashion. Moves empty and unneeded boxes to the area by the freight elevators daily. Stores two-wheelers, dollies and other moving equipment out of the way of mail room users when not needed.
- Makes occasional pick-up and delivery of mail and/or packages to and from outside offices (including the State House, Office of the Attorney General and the Secretary of State's Office)within walking distance(up to one mile) of Division headquarters.
- Answers and routes incoming inquiries as required and assist in-person visitors during the standard hours of operation from 8:45 a.m.to 4:45 p.m.
- Ensure that all agency departments have continuous adequate supply of copy paper and envelopes and deliver new stock as needed using wheeled handcart or dolly.
- Performs copying, scanning and other special projects as directed.
- Performs daily review of assessments and accounts payable Outlook mailboxes; processes incoming email correspondence as directed.
- Ability to work in a fast-paced environment with high volumes of mail and inquiries.
- Ability to provide excellent customer service by telephone, e-mail and in person.
- Ability to assemble information according to procedures; excellent organizational skills.
- Ability to communicate effectively in oral expression, to deal tactfully with others, to exercise discretion in handling confidential information.
- Ability to work accurately with names and other pertinent information.
- Ability to work independently with minimal supervision.
- Knowledge of and ability to use general office equipment.
- Knowledge of and ability to use PC technology, specifically Microsoft Office Suite including Outlook, Word, Excel and Access.
- Ability to lift 50lbs.
- MS Office – Required – 3 years of experience
- Attention to detail and organizational skills – Required
- Mailroom experience – Highly desired
- Strong written and verbal communication with confidentiality – Required
- Strong problem-solving skills and strong interpersonal communication – Required
- Ability to navigate minor technology related to mailroom machinery – Required
- Attention to detail and organizational skills (duplicate entry)