What are the responsibilities and job description for the Executive Assistant to the President position at Duke Clinical Research Institute?
Be You.
The Office of the President is seeking an experienced Executive Assistant to the President to provide highlevel administrative, operational, and strategic support to the university's chief executive. In this trusted role, you will serve at the center of Duke's leadership operations, managing complex calendars, coordinating travel and engagements, and ensuring the smooth daytoday functioning of the President's Office.
You'll work closely with senior leaders, trustees, faculty, donors, students, and distinguished guests-often handling sensitive matters that require discretion, sound judgment, and professionalism. Each day, you'll anticipate needs, prepare briefing materials, oversee office operations, and support institutional priorities at the highest level. This role is ideal for someone who thrives in a fastpaced executive environment, values excellence, and enjoys being a proactive partner in leadership success.
Minimum Requirements
- Bachelor's degreeOR an equivalent combination of relevant education and experience.
- Five years of executivelevel administrative support experience, preferably in a Csuite or senior leadership office.
Preferred Qualifications
- Demonstrated experience managing complex executive calendars and highvolume scheduling.
- Experience supporting senior leaders and interacting with boards, donors, and external stakeholders.
- Strong written and verbal communication skills with exceptional attention to detail.
- Proven ability to anticipate needs, manage competing priorities, and exercise sound judgment.
Other Requirements
- Ability to maintain strict confidentiality and professionalism at all times.
- Experience using Microsoft Office and Adobe Acrobat; comfort learning new technologies.
- This position requires onsite work Monday-Friday. Occasional evenings/weekends and flexibility to meet executive needs is essential.
Be Bold.
Position Description (Essential Duties)
- Manage all aspects of the President's calendar, including routine, standing, and onetime meetings, travel, and engagements.
- Manage the calendar for Hart House, coordinating facilities, maintenance, and special events with internal and external stakeholders.
- Manage Dukerelated activities on the President's spouse's calendar and prepare briefing materials for events.
- Oversee daily operations of the President's Office and supervise two fulltime staff members.
- Coordinate annual appointments to presidential committees in partnership with the Executive Committee of the Academic Council.
- Collect, prepare, and qualitycheck materials for meetings, correspondence, and engagements.
- Monitor and manage the president@duke.edu inbox in accordance with established procedures.
- Oversee document archiving consistent with policy and manage special projects as assigned.
- Provide backup calendar and administrative support to the Chief of Staff and Secretary to the Board of Trustees.
Choose Duke.
Duke University is a global leader in education, research, and health care-and the Office of the President sits at the heart of that mission. In this role, you'll work alongside senior leadership to support institutional priorities that shape the university's future and impact communities around the world.
You'll join a collaborative, highperforming team that values professionalism, service, and mutual respect. Duke also offers a competitive benefits package designed to support your health, wellbeing, and professional growth. Learn more about Duke's benefits: https://hr.duke.edu/benefits/
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Duke is an Affirmative Action / Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.