What are the responsibilities and job description for the Administrative Assistant position at DRMP?
Department: Corporate/Administrative
Location: Ft Myers, FL
The role of the Administrative Assistant is to provide assistance and support to the Department Manager and the Office Leader.
Responsible for routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals with ability to work independently. At times may be asked to be responsible for confidential material.
Your Primary Responsibilities will include
- Prepare general correspondence
- Prepare fee proposals and scope of work
- Coordinate and schedule meetings
- Coordinate travel arrangements for department staff
- Screen incoming phone calls
- Maintain professional appearance of department area
- Greet clients
- Filing
- Assist with preparing progress reports/invoicing
- Coordinate team building activities, holiday events, and other company gatherings
- Arrange catering for lunch meetings
- Attend meetings to take and distribute meeting minutes
- Maintain general knowledge of ongoing projects
- Support the organization and management of project-related activities
- Good writing and verbal communicative skills
- Strong computer skills with experience in Word, Excel, Outlook
- Knowledge of internet research
- Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area.
- Position requires minimum of 40 hours a week in the office with possibility of overtime.
- Valid driver’s license with approved/acceptable driving history required.
- Excellent compensation package
- Outstanding holiday and paid-time-off programs
- 401(k) Plan and Match
- Career Path Development Program (Management & Technical Career Tracks)
- Mentorship Program
- Tuition Reimbursement
- Parental Leave
- Competitive health and dental insurance premiums
- Variety of voluntary benefit options
- Short-Term Disability/Long-Term Disability
- Company-furnished life insurance
- Employee Assistant Program (EAP)
- Flexible Spending Account
- and More