Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, technical proficiency, construction experience and excellent communication skills will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy.
• Perform data entry tasks accurately using spreadsheets, Microsoft Office applications, and specialized software such as QuickBooks and Sage Inaact. for a busy construction company
• Organize and maintain filing systems, both electronic and physical, ensuring easy retrieval of documents.
• Assist with calendar management and scheduling appointments for team members or executives.
• Provide customer support by addressing inquiries promptly via phone or email, maintaining high standards of phone etiquette and client communication.
• Support office management activities by ordering supplies, coordinating maintenance, and overseeing general administrative functions.
• Proofread documents for accuracy and clarity, ensuring all communications are polished and professional.

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing and data entry skills.
• Technical proficiency with office management software such as QuickBooks and familiarity with spreadsheets for tracking data.
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Proven experience in clerical roles or administrative support positions, including front desk duties and personal assistant tasks.
• Excellent phone communication skills combined with proper phone etiquette to handle inquiries confidently.
• Demonstrated ability to manage time effectively, prioritize tasks, and maintain productivity software for optimal workflow.

Join us to be part of a dedicated team that values professionalism, efficiency, and positive client interactions! Your expertise will help create a seamless office experience while advancing your career in administration.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $20 - $25