What are the responsibilities and job description for the ACCOUNTS PAYABLE SECRETARY. $16.80/HOUR position at Downers Grove School District 58?
Description
Accounts Payable Secretary
REPORTS TO: Manager of Business Services/Assistant Superintendent for Business
HOURS: 12-month position (2080 hours), Mon.-Fri., 7:30 A.M. - 4:00 P.M.
(Work Hours/Days may be adjusted during certain summer months)
Job Summary
STARTING SALARY/BENEFITS: $16.80 per hour starting salary; compensation to be determined upon consideration of experience in the role within a public school setting; Other benefits, such as paid holidays, vacation days, health insurance, and life insurance.
Application Procedure
Apply Online
Accounts Payable Secretary
REPORTS TO: Manager of Business Services/Assistant Superintendent for Business
HOURS: 12-month position (2080 hours), Mon.-Fri., 7:30 A.M. - 4:00 P.M.
(Work Hours/Days may be adjusted during certain summer months)
Job Summary
- Match invoices to purchase orders; input payment information into financial software; balance invoice amounts to trial balance report and run checks.
- Prepares the Accounts Payable report for the Board agenda packet of materials.
- Review vendor statements to assure accounts are up to date.
- Assists schools and other departments with questions regarding budgets, purchase orders, and appropriate use of account numbers.
- Maintains vendor register and accounts payable files.
- Resolves questions relating to invoices through correspondence and/or telephone calls.
- Maintain a fixed asset list for insurance and audit purposes.
- Arranges transportation for curriculum field trips.
- Provides information and financial reports to auditors.
- Processes bi-weekly substitute teacher payroll and attendance.
- Assists with payroll preparation and processing and serves as back-up to the payroll function.
- Prepares and tracks invoices to other Districts for transportation costs that may be equally shared between districts.
- Enters fees in fee collection software systems.
- Performs all other tasks as directed by the Director of Business Services and/or the Assistant Superintendent for Business.
- Works positively and collaboratively with people, service-oriented
- Knowledge and skills in working with technology, including a variety of platforms and systems
- Strong skills in organization, maintaining confidentiality, and initiative
- Strong skills in working as a member of a team
STARTING SALARY/BENEFITS: $16.80 per hour starting salary; compensation to be determined upon consideration of experience in the role within a public school setting; Other benefits, such as paid holidays, vacation days, health insurance, and life insurance.
Application Procedure
Apply Online
Salary : $17
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