Legal Secretary

None

1. Performs case preparation for court; creates physical and electronic files; runs criminal histories and DMV records; orders certified priors, distributes discovery, requests evidence, files documentation with courts, maintains files.
2. Receives and screens calls from litigants, attorneys, judges and the public; answers inquiries on a variety of subjects related to department and/or County activities. 
3. Performs court processing; watches JAVs recordings (court hearings), schedules hearings, adds court case numbers, closes cases, enters sentencing, expedites document deliveries to court.
4. Performs closing and auditing of files; closes physical and electronic files, scans documentation, purges physical files as required.
5. Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
6. Processes traffic citations, pretrial conferences and trials; runs DMV history, vehicle registration, addresses warrant hits; assists attorneys with processing of paperwork.
7. Prepares and composes correspondence, reports, forms, contracts and specialized documents; ensures proper handling of confidential and sensitive information.
8. Proofreads and checks materials for accuracy, completeness, and compliance with departmental policies and regulations. 
9. Enters and retrieves data and prepares reports using a variety of software programs; reviews such reports for accuracy and makes corrections as required; operates standard office equipment. 
10. Maintains department copy of the Douglas County Code; assist with posting to the website; update NRS and other legal documentation assets.
11. Calendars and schedules court dates, meetings and appointments for attorneys.
12. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
13. May train and direct the work of temporary staff for special projects or programs. 
14. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
15. Contributes effectively to the accomplishment of team or work unit goals, objectives, and activities.

• High School diploma or GED and two (2) years of experience providing legal office support to staff; OR an equivalent combination of education, training and experience.

• State of Nevada Notary Public within six (6) months of date of employment.
• FBI – JLINK certification within six (6) months of date of employment.

• This work is sedentary and requires little exertion of force.
• Work regularly requires sitting, speaking or hearing, using hands and repetitive motions; occasionally requires standing, walking, kneeling or crawling and reaching with hands and arms. 
• Work has standard vision requirements; vocal communication is required for expressing ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).
• Work has no exposure to adverse conditions. 

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. Employment is contingent upon successful completion of background/screening.
3. Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant’s Form I-9 to confirm work authorization.   All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment.  Please be prepared to provide required documentation as soon as possible after the job offer is made.
4. This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions expected of the incumbent.  The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Incumbent may be asked to perform other duties as required.

Salary : $28 - $39