Administrative Program Specialist-A

About this Job

District 62 - Unit 001 – Hammond

At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About this position

The position serves is the primary procurement assistant for district acquisitions and will serve as the lead of direct work of lower-level employees. Under the direction of the Administrative Program Manager 2, the incumbent is expected to exercise independent judgement and initiative in determining the approach/action to take in nonroutine situations that may arise. This position must possess an extensive knowledge of DOTD procurement and accounting policies and procedures in accordance with Louisiana and Federal guidelines, and DOTD Business Services and Procedures Manual, to report and document all accounting activities accomplished.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Driving Results: Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.

• Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.

Please visit our DOTD Career Center for more information about our agency:

https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/

Applicants with experience in inventory control, payroll, purchasing, and accounts payable are encouraged to apply.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

Inventory Management

• Serves as Property Manager overseeing approximately $19 million in Property Control inventory, including assigning DOTD identification numbers to assets valued at $1,000 or more and maintaining accurate inventory records and reports.
• Coordinates and conducts annual inventories, maintains property control logs, and tracks small tools and accountable items valued under $1,000 using spreadsheets/databases.
• Manages the disposal process for surplus or damaged property, including preparing ATT forms, coordinating deliveries with LPAA, ensuring proper documentation and signatures, and updating records to remove disposed items from inventory.

Procurement

• Serves as District procurement agent, managing requisitions and purchase orders totaling approximately $6.5 million in support of 34 administrative units while ensuring compliance with all District, Agency, and State procurement policies and procedures.
• Creates, revises, and maintains purchase orders for goods and services; utilizes SAP, ERP, and SRM systems to ensure accurate processing of transactions, coordinates with internal units, and initiates corrective actions as needed.
• Maintains and audits procurement records and inventory data, prepares statistical reports and spreadsheets, and provides analysis and updates to support management decisions, budgeting, and forecasting.

Travel

• Serves as Signatory Authority and administers District switchboard operations.
• Provides training and guidance to District personnel on procurement, payables, and payroll processes in accordance with Agency policies, procedures, and business manuals.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Detail to Special Duty.

Work Schedule: Work hours are to be determined, Monday - Friday

Compensation: 1,443.20/biweekly Additional pay may be offered to employees with extraordinary qualifications

How To Apply:

No Civil Service test score is required to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Varetta Spears

Administrative Program Manager 3

Department of Transportation and Development

Phone: 985-375-0104

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.