What are the responsibilities and job description for the Senior Litigation Legal Secretary position at Donato, Brown, Pool & Moehlmann?
Description
ABOUT THE FIRM
Donato Brown Pool & Moehlmann is a Texas-based insurance defense firm providing high-quality, efficient legal services to business and professional clients. We operate in a fast-paced litigation environment and are seeking experienced professionals who can contribute immediately at a high level.
Position Summary
We are seeking a Senior Litigation Legal Secretary with significant experience in Texas insurance defense litigation. This individual will support multiple attorneys in a high-volume practice and must be capable of managing a busy docket with minimal supervision.
This is not an entry-level role. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced litigation environment.
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Key Responsibilities
What Success Looks Like In This Role
Required Qualifications
Preferred Qualifications
Key Competencies
ABOUT THE FIRM
Donato Brown Pool & Moehlmann is a Texas-based insurance defense firm providing high-quality, efficient legal services to business and professional clients. We operate in a fast-paced litigation environment and are seeking experienced professionals who can contribute immediately at a high level.
Position Summary
We are seeking a Senior Litigation Legal Secretary with significant experience in Texas insurance defense litigation. This individual will support multiple attorneys in a high-volume practice and must be capable of managing a busy docket with minimal supervision.
This is not an entry-level role. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced litigation environment.
________________________________________
Key Responsibilities
- Manage and maintain high-volume litigation dockets for multiple attorneys
- Prepare, revise, and finalize pleadings, discovery, motions, and correspondence
- E-file documents in Texas state and federal courts
- Maintain and track deadlines in accordance with Texas Rules of Civil Procedure and local rules
- Coordinate depositions, mediations, hearings, and trial settings
- Assist with trial preparation, including exhibits, binders, and logistics
- Handle attorney calendaring, scheduling, and travel coordination
- Enter attorney time and assist with billing in compliance with client guidelines
- Communicate professionally with clients, opposing counsel, court personnel, and vendors
- Maintain organized electronic and physical case files
- Anticipate attorney needs and proactively manage workflow
What Success Looks Like In This Role
- Attorneys rely on you to keep their cases organized and on track
- Deadlines are consistently met without reminders
- Filings are accurate, timely, and require minimal revision
- You operate independently and reduce administrative burden on attorneys
- You contribute to overall efficiency and workflow within the firm
Required Qualifications
- Minimum 5 years of litigation legal secretary experience in Texas
- Insurance defense experience strongly preferred
- Experience supporting multiple attorneys (3 minimum)
- Proven ability to manage a high-volume docket independently
- Strong knowledge of Texas state and federal e-filing systems
- Proficiency in calendaring deadlines and procedural rules
- Experience with trial preparation
- Strong document production and proofreading skills
Preferred Qualifications
- Experience working with insurance carriers and billing guidelines (UTBMS/LEDES)
- Familiarity with case management systems (e.g., Needles, ProLaw, Clio)
- Experience coordinating experts, depositions, and complex scheduling
- Prior trial “war room” support experience
- Experience with billing and time entry
Key Competencies
- Ownership Mentality: Takes full responsibility for assigned attorneys and cases
- Proactive Execution: Anticipates needs rather than waiting for direction
- Attention to Detail: Maintains accuracy across filings, deadlines, and documentation
- Time Management: Effectively prioritizes competing demands in a fast-paced environment
- Communication: Professional and confident in all interactions
- Problem Solving: Identifies issues early and resolves them efficiently