What are the responsibilities and job description for the Litigation Legal Secretary position at Hinshaw & Culbertson?
Hinshaw & Culbertson LLP
Hinshaw & Culbertson LLP is a U.S. based law firm with offices nationwide. The firm's national reputation spans the insurance industry, the financial services sector, and other highly regulated industries. Hinshaw also serves as counsel to the professional services sector, and provides business advisory and transactional services to clients of all sizes.
What You Will Do (Overview)
The Litigation Legal Secretary will provide legal and administrative support to a diverse group of attorneys. It is an excellent opportunity to work with a talented group of professionals in our Houston office. This position requires a self-motivated, resourceful, and collaborative individual.
Duties & Responsibilities
- Document production and file management
- Draft, proofread, and edit correspondence and legal documents
- E-Files in State and Federal courts
- Client interaction/communication with clients, courts, and attorneys
- Legal calendaring via Compulaw and other electronic court rule programs
- Management of multiple calendars, appointments, and travel arrangements
- Preparation of travel/expense reimbursements
- Updates and maintains databases (i.e., e-mail lists, client matter lists)
- Opens, reads, and sorts all incoming mail.
- Oversees the new client/matter opening process for assigned attorneys
Minimum Requirements & Experience
- High school diploma or GED; Bachelor's degree preferred
- Five or more years of experience as a litigation secretary working with multiple attorneys and matters
- Strong understanding of litigation procedures and familiarity with all legal documents (pleadings, motions, and discovery)
- Proficiency with e-filing in administrative, state, and federal courts
- Strong skills in word processing and proficiency in Microsoft Office Suite (Word, Outlook, Excel & PowerPoint); Adobe Acrobat; iManage or similar software; Chrome River; timekeeping programs
- Knowledge of consumer finance a plus.
- Knowledge of court rules and civil procedures in Texas is a plus
Desired Skills
- Contributes to a positive and collaborative team environment by sharing information, using problem-solving methods, and accepting new ideas and feedback to perform tasks
- Demonstrates superior client service through positive communication and consistent follow-up
- Strong written and verbal communication skills
- Strong attention to detail
- Ability to manage time effectively and be flexible as demands and priorities change
Health & Wellness
At Hinshaw, Total Compensation is much more than your base salary. We invest in your well-being by offering a competitive benefits program to align with our workforce's changing needs. These components represent a significant portion of your total compensation and demonstrate how we support the multiple facets of your life.
• Personal Well-being: Medical Insurance, Dental Insurance, Vision Insurance, Flexible Spending Account, Health Savings Account, Short-Term Disability, Long-Term Disability, Livongo Disease Management Program
• Financial Well-being: Basic Life Insurance and AD&D, Voluntary Life Insurance, 401(k) with Discretionary Profit Sharing, Allsup Medicare Counseling
• Family Support: Parental Leave; Backup Childcare and Family Support, Health Advocacy Services, Hinshaw Caregiver Circle Employee Resource Group
• Work & Life Paid Time Off, Paid Holidays, Life Assistance Program, Commuter Benefits, Travel Insurance, Discount Program, Peer Recognition Program, Referral Bonus, Hybrid Work, Arrangements, 35-hour workweek
• Compensation: Competitive Base Pay, Discretionary Annual, Anniversary Program, Bonus for eligible employees
At Hinshaw, we are committed to creating an equitable work environment through collaboration and professional interactions with colleagues. All candidates receive consideration for employment without discrimination on the basis of actual or perceived race, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, gender identity or expression, pregnancy, childbirth or related medical conditions, marital status, familial status, veteran status, order of protection status, unfavorable discharge from the military, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. All employment decisions are based on qualifications, merit, and business need.