Accounts Payable Specialist

DMAero, LLC | Accounts Payable Specialist

📍 On-Site | Byron, GA

🕒 Full-Time

Company Description:

DMAero, LLC is a mission-focused, ISO 9001:2015-certified engineering firm delivering high-impact engineering solutions to the U.S. Department of Defense. With locations in Warner Robins, GA; Byron, GA; and Boise, ID, we specialize in embedded systems development, hardware/software integration, and full lifecycle sustainment support. DMAero is seeking an Electrical Engineer Intern to join our team at our on-site location in Warner Robins, GA. This role also involves collaborating with cross-functional teams to resolve technical issues and optimize system performance.

The Accounts Payable Specialist is a key contributor within the Finance organization, responsible for providing accurate and timely transactional support to the Accounts Payable function. This role supports a fast‑paced, high‑volume environment and plays an essential part in ensuring efficient invoice processing, expense reimbursement, and vendor payment operations.

Key Responsibilities

• Meet established transaction volume and accuracy targets within a high‑volume accounts payable environment
• Process vendor invoices and expense reports, ensuring accuracy, completeness, and compliance with company policies
• Match invoices to purchase orders and resolve discrepancies in a timely manner
• Review invoices for proper documentation, approvals, and coding prior to payment
• Coordinate weekly payment processing activities
• Respond promptly and professionally to inquiries from vendors and internal teams
• Reconcile vendor statements and research, identify, and resolve discrepancies
• Maintain accurate electronic and physical files and documentation in accordance with company policies and accepted accounting practices
• Support departmental reporting through Excel tracking, data imports/exports, and database maintenance
• Contribute to continuous improvement initiatives by identifying process efficiencies and automation opportunities

Basic Qualifications

• Bachelor’s degree required
• Minimum of 3 years of experience in accounts payable, finance, or operations. (Double check with Doug and John)

Preferred Skills and Experience

• Strong interest in process automation and continuous improvement
• Working knowledge of Generally Accepted Accounting Principles (GAAP)
• Proficiency with Microsoft Excel and experience using accounting or ERP systems (QuickBooks Online or similar preferred; GovBooks experience a plus)
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a fast‑paced, high‑volume environment with a strong focus on accuracy and timeliness
• Excellent organizational, time management, and problem‑solving skills