Accounting Specialist

About the Company:

Our Longwood, FL-based landscape architecture firm is seeking a detail-oriented accounting specialist who possesses excellent communication, interpersonal, and organizational skills. The ideal candidate will be a self-motivated problem-solver who is comfortable with learning new systems and driven to advance their skills with a team-first mentality.

Dix.Hite provides leadership in design, planning, and landscape architecture, with special expertise in sustainable mixed-use, transportation and trails, parks and public space, multifamily development, and master planned communities.

Dix Hite Partners is an equal opportunity employer and encourages applications from individuals of all backgrounds.

Responsibilities:

Lead:

• Accounts payable - invoice intake & collection, verification, vendor payments and inquiries, including reconciliation
• Credit Card - review charges, collect receipts, ensure policy compliance, and reconciliation
• Banking, including recording deposits and reconciliation
• Expense reports – review and process weekly expense reports
• Timesheet support for payroll?processing
• Month-End Prep – review A/P, Credit Card, Banking, Expense Reports, Timesheets in preparation for financial statement preparation

Support:

• Payroll administration, including W-2s
• Benefits Administration - ensuring accurate payroll deductions, coordinating with benefits vendors, billing, enrollment, and employee questions
• Support and monitor certificates of insurance for clients and subconsultants, including file maintenance (work with project accounting)
• Support and monitor business licensing & certifications in collaboration with the Accounting Manager/CFO
• Support and monitor company insurance, renewals & endorsements
• Interface with vendors and subconsultants, including requesting and maintaining W-9s and other required documentation
• Ajera data management for corporate and vendor information, ensuring information is up to date for billing, payments, reporting, and project setup
• Assist with the preparation of timely and accurate project invoices consistent with the invoicing schedule
• Accounts receivable, including supporting Project Managers with collections activities and documenting account status in the Ajera system
• Marketing/BD Director with information for proposals and RFP responses
• Support employee and corporate events and activities
• Project accounting and administrative support, including project set-up
• Administrative support and cover the front desk office admin when out of the office

Experience Required:

• 3 years in an accounting role
• Ability to professionally represent the firm in interactions with employees and vendors
• Proficient in MS Office (emphasis on Excel and Outlook), accounting software experience required (e.g., Deltek Ajera, Vision, QB, Sage, Vantagepoint), and comfortable navigating multiple database programs & websites simultaneously.
• Effective time management practices
• Aligned with our core values of Empowerment, Passion, Integrity, Creativity, and Collaboration (EPICC!)

Experience Preferred:

• Bachelor’s or Associate’s degree in Accounting, Finance, or Business Administration preferred, but not required, with enough years of experience.
• 5 years of experience in an accounting role
• Working Knowledge of Deltek Ajera
• Experience in an A/E firm

Why Dix.Hite:

We care deeply about our people, our environment, and the communities in which we work. We strive for cohesion between our work and our team members' lives beyond the practice, as we know it’s our people who bring this ethos to life.

Benefits:

• Competitive Salary – Dix.Hite is committed to market-leading pay
• Comprehensive benefits package including health, vision, dental, Long-Term and Short-Term Disability Insurance, Life Insurance, and Flexible Benefit Account
• 401(k) company contribution of 3% regardless of the employee’s contribution
• Opportunity to participate in wealth building through our Employee Stock Ownership Plan (ESOP)
• Dix.Hite will reimburse for LA licensure-related fees, taxes, stamp/seals for documents, and continuing education courses to meet CEU requirements
• Dix.Hite provides additional opportunities for professional and personal growth and learning including annual personalized individual development plans
• In addition to our competitive PTO policy, Dix.Hite provides 10 paid holidays (including one floating holiday), and an end-of-year office closure that provides up to 4 additional paid days

Education Requirements:

Bachelor’s or master’s degree from an accredited Landscape Architecture program