What are the responsibilities and job description for the Accounting Specialist position at AppleOne Employment Services?
Location: Onsite – Apopka, FL
Schedule: Monday–Friday
Employment Type: Direct Hire Benefits
Salary: $40,000 - $50,000 annually
About The Role
We’re looking for a detail-driven AR/AP Specialist who loves turning complexity into clarity. In this role, you’ll be the backbone of our day-to-day accounting operations—keeping cash flowing, vendors paid, data accurate, and processes running smoothly. If you enjoy tightening workflows, working in ERP systems like SAP Business One, and solving problems with precision, this position is for you.
What You’ll Do
Accounts Receivable
Review, process, and post customer invoices, credit memos, and incoming payments (ACH, wire, check, credit card).
Apply daily payments and maintain clean, accurate AR data.
Create and transmit EDI invoices; resolve transmission errors with customers and our EDI provider.
Send statements, manage collections follow-ups, and escalate past-due issues per company policy.
Investigate short pays, deductions, and unapplied payments; collaborate closely with Sales/Account Managers.
Maintain customer master data—including tax-exempt certificates, payment terms, and contacts.
Complete annual tax exemption audits.
Accounts Payable
Collect and post vendor invoices with correct coding (vendor/item/date/GL/allocation).
Perform 3-way match when applicable.
Prepare weekly credit card payments, post outgoing payments, and reconcile credit cards.
Review vendor statements weekly; research discrepancies and resolve issues promptly.
Maintain vendor master data and W-9 records; monitor the AP inbox with a 1-business-day response standard.
Apply landed costs for international shipments and manage the landed cost tracking sheet.
Month-End & Compliance
Assist with month-end close (accruals, reconciliations, supporting schedules).
Participate in monthly reviews with Account Managers.
Follow approval thresholds for credit memos and payment exceptions.
Handle customer credit card processing using PCI-compliant procedures.
What We’re Looking For
3 years of AR and/or AP experience (distribution/CPG or inventory environments a plus).
ERP Experience (SAP Business One Strongly Preferred).
Strong Excel/Google Sheets skills (lookups, pivots, SUMIFS).
Working knowledge of GAAP basics related to AR/AP and month-end processes.
Clear communication, strong follow-through, and excellent time management.
EDI billing experience (setup & error handling).
Sales & Use Tax exposure and willingness to complete annual certification.
Experience with landed cost allocations and 3-way match.
Comfort with process improvement and automation (templates, macros, ERP queries).
Tools You’ll Use
SAP Business One
EDI Platform (e.g., SPS)
Excel / Google Sheets
Corporate card portals
Banking portals
Apply Now for immediate consideration!
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Schedule: Monday–Friday
Employment Type: Direct Hire Benefits
Salary: $40,000 - $50,000 annually
About The Role
We’re looking for a detail-driven AR/AP Specialist who loves turning complexity into clarity. In this role, you’ll be the backbone of our day-to-day accounting operations—keeping cash flowing, vendors paid, data accurate, and processes running smoothly. If you enjoy tightening workflows, working in ERP systems like SAP Business One, and solving problems with precision, this position is for you.
What You’ll Do
Accounts Receivable
Review, process, and post customer invoices, credit memos, and incoming payments (ACH, wire, check, credit card).
Apply daily payments and maintain clean, accurate AR data.
Create and transmit EDI invoices; resolve transmission errors with customers and our EDI provider.
Send statements, manage collections follow-ups, and escalate past-due issues per company policy.
Investigate short pays, deductions, and unapplied payments; collaborate closely with Sales/Account Managers.
Maintain customer master data—including tax-exempt certificates, payment terms, and contacts.
Complete annual tax exemption audits.
Accounts Payable
Collect and post vendor invoices with correct coding (vendor/item/date/GL/allocation).
Perform 3-way match when applicable.
Prepare weekly credit card payments, post outgoing payments, and reconcile credit cards.
Review vendor statements weekly; research discrepancies and resolve issues promptly.
Maintain vendor master data and W-9 records; monitor the AP inbox with a 1-business-day response standard.
Apply landed costs for international shipments and manage the landed cost tracking sheet.
Month-End & Compliance
Assist with month-end close (accruals, reconciliations, supporting schedules).
Participate in monthly reviews with Account Managers.
Follow approval thresholds for credit memos and payment exceptions.
Handle customer credit card processing using PCI-compliant procedures.
What We’re Looking For
3 years of AR and/or AP experience (distribution/CPG or inventory environments a plus).
ERP Experience (SAP Business One Strongly Preferred).
Strong Excel/Google Sheets skills (lookups, pivots, SUMIFS).
Working knowledge of GAAP basics related to AR/AP and month-end processes.
Clear communication, strong follow-through, and excellent time management.
EDI billing experience (setup & error handling).
Sales & Use Tax exposure and willingness to complete annual certification.
Experience with landed cost allocations and 3-way match.
Comfort with process improvement and automation (templates, macros, ERP queries).
Tools You’ll Use
SAP Business One
EDI Platform (e.g., SPS)
Excel / Google Sheets
Corporate card portals
Banking portals
Apply Now for immediate consideration!
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Salary : $40,000 - $50,000
