Project Accountant

Job Type

Full-time

Description

A Few Things About Us

Welcome to Diverzify ! We are the largest and most respected commercial flooring installation service company in the industry, with 60 locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing!

Job Summary

At Diverzify and our Family of Brands, our Project Accountants are financial specialists who review project budgets. In this role, you are required to provide cost estimates, prepare invoices. Additionally, you are responsible for forecasting labor and supply costs, overseeing budget management, and invoicing all our vendors and contractors. Because you are responsible for reconciling all our outstanding debts, you need strong communication and vendor management skills for dealing with these accounts.

Requirements

Job Responsibilities

• Oversee billing and accounting tasks for all assigned projects, including troubleshooting prior errors and ensuring smooth financial workflows.
• Prepare and submit billing packages (standard invoices and AIA G702/703), including documentation for stored material billing (bill of sale, insurance certificates, material photos).
• Manage billing through platforms such as Textura, GC Pay, etc., including following up on pencil draws, making revisions, and posting preliminary invoices.
• Monitor billing accuracy to reduce underbilling, process credits for erroneous invoices, and maximize captured revenue reflected on financials.
• Attend bi-weekly WIP meetings and monthly AR meetings to report on billing status, aging receivables, and support collection efforts.
• Serve as point of contact for general contractors, end users, and internal teams regarding billing, funding, and project cost variances; investigate issues and escalate as needed.
• Confirm and activate change orders; prepare and obtain lien waivers, including supplier waivers when required.
• Collaborate with the AR Specialist to research unapplied cash and ensure proper allocation.
• Close out assigned projects financially, resolve outstanding accounting activities, and reopen closed projects if needed for cash application.
• Meet all deadlines for month-end, quarter-end, and year-end processes; support audit documentation efforts.
• Attend weekly team meetings with the Executive Director of Project Accounting.
• Mentor and train new and existing team members in billing systems and processes.
  
  

Qualifications

• 2-5 years experience as a Project Accountant, or similar role.
• Proficiency in electronic accounting systems, such as Textura, GC Pay, etc.
• Advanced proficiency in managing general ledgers, journal entries, and account reconciliations.
• Exceptional ability to prepare project budgets, financial forecasts, and tax reports.
• Extensive experience in project invoicing and billing.
• In-depth knowledge of best practices in accounting.
• Excellent communication skills for effective collaboration and client services.
  
  

Preferred Qualifications

• Experience and detailed knowledge of project contracts and change order documents is HIGHLY desired.
• Bachelor's Degree in Accounting, or similar.
• Certified Public Accountant (CPA) or Certified Management Accountant (CMA).
  
  

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.