Office Manager

Job Type

Full-time

Description

A Few Things About Us

Welcome to Diverzify ! We are the largest and most respected commercial flooring installation service company in the industry, with 60 locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing!

Job Summary

At Diverzify and our Family of Brands, our Office Manager organizes and coordinates administrative duties and office procedures. The role focuses on creating and maintaining a pleasant work environment while ensuring high levels of organizational effectiveness, communication, and safety. Responsibilities include scheduling meetings and appointments, managing office supplies, greeting visitors, and providing general administrative support to employees.

Requirements

Job Responsibilities

• Schedule meetings and appointments and provide general support to visitors
• Organize the office layout and order stationery and equipment and maintain the office condition and arrange necessary repairs
• Organize office operations and procedures and partner with HR to update and maintain office policies as necessary
• Ensure that all items are invoiced and paid on time
• Coordinate with IT department on all office equipment
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences
  
  

Qualifications

• High School Diploma
• 2 – 3 years of proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Proficiency in MS Office
• Hands-on experience with office machines (e.g., fax machines and printers)
  
  

Preferred Qualifications

• Bachelor of Business Administration, Communications, or related field preferred
• Experience within the construction industry preferred
  
  

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.