Accounts Payable/Receivable Clerk

Primary Purpose:
Responsible for on-site leadership of accounts payable activities of the district. Monitor compliance
with applicable state laws and regulations. Work under close supervision and follow established
procedures to maintain accounting records and process accounts payables according to standard
accounting procedures.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Knowledge of accounting principles/procedures
Ability to work with numbers in an accurate and rapid manner
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to communicate effectively
Ability to convey and uphold required accounting procedures and adhere to FIRST expectations

Experience:
5 years accounts payable experience at a high level of responsibility preferred

Major Responsibilities and Duties:

Accounting
1. Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders,
receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and
accuracy prior to payment.
2. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
3. Oversee the daily operation of the accounts payable department.
4. Maintain accurate records of accounts owed and monitor account balances on an ongoing basis.
5. Implement procedures to ensure timely and accurate processing of all accounts payable.
6. Review and authorize payment of invoices. Detect and resolve problems with incorrect orders,
invoices, and shipments as needed.
7. Review department payables for accuracy including travel reports and food service orders.

Data Entry
8. Input data into accounting system.
9. Prepare correspondence, forms, manuals, reports, and payment authorizations following district
standards and requirements.
10. Compile, maintain, and file all reports, records, and other documents as required.

Purchasing
11. Work with vendors regarding accounts payable issues
12. Oversee daily operations of interlocal agreements (co-ops)
13. Review Pos for compliance to purchasing rules and regulations
14. Maintain vendor files and set up new accounts and make changes as they occur.

Other
15. Assign work to the accounts payable staff and oversee completion
16. Work with administrators, principals, directors, and staff regarding accounts payable issues.
17. Compile, maintain, and file all reports, records, and other documents required, including auditable
records.
18. Follow district safety protocols and emergency procedures.
19. Receive incoming calls, answer questions, and direct calls to the proper party.

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Must pass background and fingerprint check