Executive Assistant

DigitalCM is seeking a full-time Executive Assistant

Job Summary:
DigitalCM is seeking a highly organized, detail-oriented Executive Assistant to provide direct support to the Chief Operating Officer (COO). This role is responsible for assisting the COO’s with handling schedules, communications, document preparation, meeting support, financial tracking, office logistics, and special projects. This role is built to support the COO with whatever is needed to keep the organization moving.

Key Responsibilities:

• Manage schedules and calendars, including coordinating and scheduling meetings.


• Take detailed meeting notes and distribute summaries to stakeholders.


• Track receipts, manage budgets, and assist with financial documentation.


• Conduct thorough research to prepare for meetings and decision-making processes.


• Support the COO with administrative tasks and special projects.


• Address and oversee facility logistics status and related needs.


• Develop and maintain organizational systems and processes for operational efficiency.


• Support office operations (vendors, supplies, coordination, internal events)


• Assist in planning and execution of events, meetings, and other company activities.


• Maintain confidentiality and discretion, handling sensitive information appropriately.

Qualifications:

• 2 years experience as an executive assistant, administrative assistant, or equivalent


• Strong organizational skills and ability to manage multiple priorities


• Excellent written and verbal communication skills


• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)


• High attention to detail and strong follow-through


• Comfortable handling confidential information and sensitive topics


• Able to work onsite in Tampa, FL


• Comply with the provisions of the corporations Standard Practice Procedures manual and DoD 5220.22-M when handling classified material to include generating, marking, storing, handling, and destroying of classified material

Preferred Skills:

• Accounting background or experience working with financial systems


• Experience supporting executives in fast-moving environments


• Experience supporting government contracting operations or security environments

Why Join Us?

• Collaborative and dynamic work environment.


• Opportunities for growth and development.


• Competitive salary and benefits package.

DigitalCM is an Equal Opportunity employer providing expedited technical and training solutions to a diversified customer base. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law.

DigitalCM values the service veterans and their family members have given to our country and supports the hiring of veterans, returning service members and military spouses.