What are the responsibilities and job description for the Coordinator, Human Resources Operations position at DIAMOND BASEBALL HOLDINGS LLC?
About Diamond Baseball Holdings:
Diamond Baseball Holdings (DBH) is the owner and operator of multiple Minor League Baseball clubs across North America. Formed in 2021, DBH is committed to supporting and enhancing Minor League Baseball through best practices, professional management, innovation, and investment. Our mission is to deliver outstanding fan experiences while fostering long-term success for our teams and employees.
About the Role
The HR Operations Coordinator is a detail-oriented, systems-minded HR role supporting the day-to-day operational functions of our HR team. Reporting to the HRIS Lead, this role is responsible for maintaining accurate employee data, supporting HR reporting, and ensuring our processes run efficiently across the organization. The ideal candidate is comfortable working in multiple HR and payroll platforms, takes pride in clean data, and brings a proactive approach to documentation and process support.
Core Responsibilities
HRIS & Data Management
- Maintain employee records and data integrity across HR and payroll systems for full-time and seasonal workers
- Process routine data transactions including new hires, terminations, status changes, and position updates
- Support data imports and exports; flag and resolve data discrepancies in partnership with the HRIS Lead
- Assist with system configuration and testing as directed
Reporting & Compliance Support
- Prepare recurring HR reports and respond to ad hoc data requests
- Support annual and ad hoc audits including Workers' Compensation and ACA
- Assist with government filings, tax registrations, and garnishment processing
- Help maintain compliance tracking logs and documentation
HR Operations & Documentation
- Develop and maintain HR process documentation, SOPs, and training resources to support self-service
- Assist in identifying workflow inefficiencies and supporting process improvement initiatives
- Provide frontline HR system support for employees and managers
- Partner with the HR team on onboarding, offboarding, and other recurring HR processes
Qualifications:
Required
- 2 to 3 years of HRIS experience; Paychex and/or Paycom experience strongly preferred
- Excel skills required; must be comfortable with VLOOKUPs, IF statements, descriptive statistics, and pivot tables
- High attention to detail with a strong commitment to data accuracy
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Basic understanding of labor law compliance and HR best practices
Preferred
- Experience with more than one HRIS platform
- Exposure to payroll processing from a systems or data perspective
- Basic Accounting or General Ledger knowledge
- Experience supporting HR audits or compliance filings
- Background in HR operations, people operations, or HR administration