Event Coordinator

Title: Community Events Coordinator

Duration: 12 months with possible extension

Location: Atlanta, Georgia 30354

Pay Rate : $27 - $29.33 Hourly

In-office requirements: 3 days per week

Primary Responsibilities:

• Provide support for the Communities Manager with the day-to-day coordination and contractual fulfillment for partnerships and sponsorships, including relationship development, tracking/measurement/ROI, presentations/recaps, prospect/lead generation – while maintaining a priority focus on the marketing and sales objectives

• Support with the planning and execution of the area events on an annual basis including, but not limited to venue contracting, hotel contracting and rooming list management, attendee communications, staffing, and on-site support.

• Assist in the facilitation of all aspects of Sports event planning, including relationship management, vendor negotiation, vehicle logistics, budgeting, marketing and PR messaging and campaigns, on-site, staffing, lead capture and post-event reporting

• Manage all vehicle fleet needs to support Communities and Sports events – including inventory management, scheduling, transport, billing, repairs, on-site logistics, etc.

• Provide administrative support through meeting preparation, ordering/packing/shipping supplies and event materials, executing purchase orders and triple-bidding all supplier vendors per procurement and finance guidelines, routing documents for signatures, event ticket packages, etc.

• Track and report budget expenditures for Communities and Sports, process final invoices from suppliers, and assist Managers in end of the year financial accruals.

• Manage and coordinate with vendors/suppliers as it relates to vehicle transport and detailing, staff management, event flow, marketing materials, security, environment cleaning and other event services like floral and catering.

• Manage travel, lodging, and expenses for themselves and larger groups via company travel/expense systems and directly with contracted hotels

• Assist in execution of partnership and sponsorship events within time and budgetary constraints, while delivering results that meet or exceed expectations

• Ad hoc support in one-off events requests

• Required travel is up to 50%

• Must be willing to work long hours including evenings and weekends

Qualifications:

Education: 4-year degree in Marketing, Advertising, Business or related field/experience

Experience

• Minimum 2 years of work experience in marketing, preferably with a focus on events, trade shows, and motorsports

• Experience collaborating cross-departmentally and ideating, managing, planning and executing large-scale projects

• An understanding and working knowledge of events

• An understanding of traditional and non-traditional brand marketing strategies

• A track record of thoughtful execution of innovative ideas

• Experience managing third-party vendors and on-site logistics

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer.