Administrative/Executive Assistant 3

Job Title - Administrative/Executive Assistant 3
Estimated Start Date 4 May 2026
Building Location - Dallas TX 75039
On-Site Full Time Additional Comments (if applicable):
Daily Schedule - 7:00/8:00 - 3:30/4:00 (can be flexible with start / end times)
Estimated Duration 6 months
Pay Range - $18-20/hr

Interview Process Rounds: 1 ☒Virtual/Phone ☒ In Person ☒Panel ☐ Only Manager

Job Description
Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare travel plans, expense reports, memos, letters, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare invitations / agendas / arrangements for leaders, team members and other misc meetings.
  
  Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  >Strong skills with MS Office Suite, specifically Outlook, Excel, WORD, and PowerPoint
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
  
  Education/Experience:
• High school diploma or GED required.
• 5-7 years experience required.
• Experience working with executives highly preferred.
  
  Position's Contributions to Work Group:
  - Organize leader calendars and work flows
  - Maintain prioritization of time management and key assignments
  - Support team projects and continuous improvement activities
  - Orchestrate key individual and group travel plans
  
  Reason/motivation for request:
  - Addition to support growth in Diesel Power Demand and consolidation of commercial teams.
  - Cross-training to support broadening LEPS leadership team in Dallas.
  
  Typical task breakdown:
  - Supporting multiple leaders to manage travel, expenses and calendars
  
  Interaction with team:
  - Help support other administrative assistants as needing Team Structure
  - Supporting multiple leaders
  
  Work environment:
  - Office environment
  - Fast paced
  
  - Years of experience:5-7 years
  - Degree requirement: HS Degree required, College degree or equivalent experience a plus
  - Open to Masters but most likely over qualified
  - Open to 2 year degree with 3 years experience
  
  Top 3 Skills
  Proficiency in MS applications Accuracy and Attention to Detail
  High Organization skills
  Effective Communication
  
  Additional Technical Skills (Required)
  - Proficiency in MS Office (outlook, excel, etc)
  - Experience with Concur, NextGen, Docusign a plus (Desired)
  - Soft Skills (Required)
  - Adaptability and flexibility
  - Effective communication
  - Problem solving
  - Managing multiple priorities
  - Collaboration (Desired)
  
  

Dexian stands at the forefront of Talent Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.  
 
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.